Project Officer (IT Projects)

Fides Solutions Limited; Hong Kong; On-site; HKD 200,000 - 320,000; Full time

Job summary

Fides Solutions Limited is seeking an organized Project Coordinator to support IT project planning, scheduling, and stakeholder coordination in Hong Kong. You will help prepare plans, track milestones, and maintain comprehensive project documentation to ensure timely delivery.

Responsibilities include coordinating with vendors, managing resources, and assisting in procurement processes, while reporting progress to the PMO. Proficiency in English communication and MS Office is required.

Qualifications

• Bachelor's degree in Information Technology, Business, Project Management, or a related discipline.
• 3+ years of experience in project coordination, project administration, or related IT project support roles.
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills in English; Mandarin Chinese is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Familiarity with IT project management methodologies such as Agile, Waterfall, or PRINCE2 is preferred.
• Strong attention to detail and accuracy in documentation and reporting.
• Ability to work collaboratively in a team environment and support multiple project managers.
• Problem‑solving mindset with the ability to identify and escalation issues appropriately.
• Willingness to learn and develop project management expertise.

Responsibilities

• Assist in the planning, scheduling, and coordination of IT projects from initiation through to closure
• Prepare and maintain project documentation, including project plans, status reports, and meeting minutes
• Monitor project progress against timelines and budgets, identifying and escalating risks and issues
• Coordinate with cross-functional teams, stakeholders, and vendors to ensure effective project delivery
• Support the project manager in resource allocation and team scheduling
• Track and manage project deliverables and milestones
• Assist in procurement processes and vendor management activities
• Maintain project documentation and ensure compliance with company procedures and standards
• Provide administrative support to the project management office as required
• Communicate project updates to stakeholders and team members

Skills

Organisational skills

Time management

Communication in English

Documentation

Education

Bachelor's degree in Information Technology, Business, Project Management, or related discipline

Tools

Microsoft Office

Project management tools

Job description

Assist in the planning, scheduling, and coordination of IT projects from initiation through to closure

Prepare and maintain project documentation, including project plans, status reports, and meeting minutes

Monitor project progress against timelines and budgets, identifying and escalating risks and issues

Coordinate with cross-functional teams, stakeholders, and vendors to ensure effective project delivery

Support the project manager in resource allocation and team scheduling

Track and manage project deliverables and milestones

Assist in procurement processes and vendor management activities

Maintain project documentation and ensure compliance with company procedures and standards

Provide administrative support to the project management office as required

Communicate project updates to stakeholders and team members

What we're looking for

Bachelor's degree in Information Technology, Business, Project Management, or a related discipline

3+ years of experience in project coordination, project administration, or related IT project support roles

Strong organisational and time management skills with the ability to manage multiple tasks simultaneously

Excellent written and verbal communication skills in English; Mandarin Chinese is advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools

Familiarity with IT project management methodologies such as Agile, Waterfall, or PRINCE2 is preferred

Strong attention to detail and accuracy in documentation and reporting

Ability to work collaboratively in a team environment and support multiple project managers

Problem‑solving mindset with the ability to identify and escalation issues appropriately

Willingness to learn and develop project management expertise