Procurement Manager

Pico International (HK) Ltd; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Job summary

Pico International (HK) Ltd is seeking an experienced procurement professional in Hong Kong to manage sourcing, supplier qualification, and cost controls for exhibitions and interior fit-out projects.

Responsibilities include developing procurement schedules, soliciting quotations, negotiating terms, and maintaining vendor performance. The role requires strong English, Cantonese and Mandarin, plus experience with procurement systems and Microsoft 365.

Qualifications

• Degree or professional diploma in supply chain, construction, interior design/fit-out or related field.
• 5+ years’ experience in procurement for exhibition, event production, and interior design/fit-out.
• Experience setting up procurement workflows, vendor qualification frameworks and procurement systems will be an advantage.
• Strong cost awareness and ability to liaise with suppliers and internal stakeholders to achieve the best project outcome.
• Established supplier network in Hong Kong and mainland China preferred.
• Fluent Cantonese, Mandarin, and English.
• Excellent communication and negotiation skills.
• Good report writing skills and proficient in Microsoft 365.

Responsibilities

• Ensure materials, equipment, fabrication, and subcontracted services are sourced at competitive cost and delivered on time.
• Review drawings, specifications, and bills of quantities from Design and Project Management; prepare procurement schedule for each project.
• Obtain and compare quotations via procurement system, run bid levelling, and negotiate price, delivery and payment terms.
• Build a network of local and mainland China suppliers and fabricators; qualify them on quality, capacity, and lead time.
• Establish annual price agreements for high-volume materials.
• Support estimating and sales with up-to-date materials and subcontract pricing for client quotations.
• Track project costs against budget; flag overruns early and propose value-engineering alternatives.
• Prepare periodic procurement performance reports.
• Maintain the approved vendor list and conduct performance reviews after each project.
• Manage purchase orders, invoices, and records in the job-costing system.
• Ensure materials and subcontractors meet venue safety requirements.
• Ensure all procurement activities comply with group internal control, approval, and financial policies.

Skills

Procurement

Negotiation

Cost control

Vendor management

Stakeholder liaison

Education

Degree / Professional Diploma in Supply Chain, Construction, Interior Design/Fit-out or related field

Tools

Procurement system

Microsoft 365

Job description

Project procurement

• Ensure materials, equipment, fabrication, and subcontracted services are sourced at competitive cost and delivered on time.

• Review drawings, specifications, and bills of quantities from Design and Project Management; prepare procurement schedule for each project.

• Obtain and compare quotations via procurement system, run bid levelling, and negotiate price, delivery and payment terms.

Sourcing and Negotiation

• Build a network of local and mainland China suppliers and fabricators; qualify them on quality, capacity, and lead time.

• Establish annual price agreements for high-volume materials.

Estimating and cost control

• Support estimating and sales with up-to-date materials and subcontract pricing for client quotations.

• Track project costs against budget; flag overruns early and propose value-engineering alternatives.

• Prepare periodic procurement performance reports.

Supplier management and systems

• Maintain the approved vendor list and conduct performance reviews after each project.

• Manage purchase orders, invoices, and records in the job-costing system.

• Ensure materials and subcontractors meet venue safety requirements.

• Ensure all procurement activities comply with group internal control, approval, and financial policies.

Requirements

• Degree / Professional Diploma in Supply Chain, Construction, Interior Design/Fit-out or related field.

• 5+ years’ experience in procurement for exhibition, event production, and Interior design/fit-out.

• Experience setting up procurement workflows, vendor qualification frameworks and procurement systems will be an advantage.

• Strong cost awareness and ability to liaise with suppliers and internal stakeholders to achieve the best project outcome.

• Established supplier network in Hong Kong and mainland China preferred.

• Fluent Cantonese, Mandarin, and English.

• Excellent communication and negotiation skills.

• Good report writing skills and proficient in Microsoft 365.