Procurement Manager (IT Industry, Audio Visual Solutions, M365)

Classy Wheeler Limited; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Classy Wheeler Limited in Hong Kong seeks a Procurement Manager specializing in IT and AV solutions. You will oversee end-to-end procurement, source suppliers, negotiate terms, and manage POs to support project milestones.

The ideal candidate has 4–5 years in IT procurement, strong Excel and vendor management skills, fluent English, with Mandarin a plus, and can collaborate with Sales, Projects, and Finance teams to ensure timely delivery and cost efficiency.

Qualifications

• 4–5 years of procurement experience in IT
• AV products knowledge and related components
• Strong Excel and PO systems experience
• Excellent negotiation, organization, and vendor management skills
• Fluent English; Chinese (Mandarin) a plus

Responsibilities

• Oversee end-to-end procurement for IT, AV products, software licenses, and project materials.
• Source, evaluate, and select suppliers to optimize supply chain and delivery.
• Negotiate terms, prices, licenses, and PO validity with suppliers.
• Issue, amend, and track POs, including end-of-life substitutions.
• Collaborate with Sales, Project, and Accounts teams to align procurement with orders.
• Coordinate delivery schedules and monitor stock against project needs.
• Monitor software renewals (e.g., Microsoft 365) and cost impact.
• Prepare supplier payments and liaise with Finance to ensure timely settlements.
• Maintain accurate vendor and project records and ensure documentation compliance.
• Streamline purchasing workflows for timely project execution.

Skills

Excel skills

Vendor management

Negotiation

Communication

Procurement

English proficiency

Chinese language

AV knowledge

Education

Bachelor's degree in Supply Chain / Procurement

Tools

PO systems

Job description

Procurement Manager (IT Industry, Audio Visual Solutions, M365)

Client Description

Company Description: A leading provider of advanced technology solutions, specializing in workplace automation and Audio Visual (AV) integration systems across corporate clients in the Asia-Pacific region.
Location: Hong Kong
Nature: Permanent

Job Description

• Oversee and manage the end-to-end procurement process for IT, Audio Visual (AV) products, software licenses, and project materials.
• Source, evaluate, and select suppliers and distributors across the region to optimize supply chain efficiency and product delivery.
• Manage supplier relationships, negotiate contract terms, evaluate pricing, license billing options, and quote validity dates to secure competitive pricing.
• Issue, amend, and track purchase orders to distributors and vendors, including revised POs for part-number changes and end-of-life substitutions.
• Collaborate closely with internal teams, including Sales, Project, and Accounts teams, to identify product requirements, cabling, and solution components to align procurement with client orders and project milestones.
• Coordinate delivery schedules with suppliers, monitor stock availability, and follow up on timelines against project needs.
• Monitor supplier price changes and software license renewals, including Microsoft 365, and advise management on total cost impact.
• Prepare supplier payment requests and internal payment documents, obtain required endorsements, and liaise with Accounts and Finance teams to ensure timely settlement.
• Maintain accurate project references, approval records, vendor records, and quote linkages across the region.
• Monitor inventory levels and streamline purchasing workflows and documentation to ensure continuous improvement and timely project execution.

Job Requirements

• Bachelor's degree or equivalent experience in Supply Chain Management, Procurement, or a related field.
• Over 4 to 5 years of procurement experience within the IT industry.
• Proven technical knowledge of Audio Visual (AV) products, solutions, cabling, and related components.
• Strong Excel skills and hands-on experience with purchase order and internal approval systems.
• Excellent negotiation, organizational, communication, and vendor management skills.
• Fluent written and spoken English, with proficiency in Chinese (Mandarin is an advantage).
• Candidates with less experience will be considered for the Procurement Supervisor position.