Procurement & Logistics Coordinator

PTS Managed Services Limited; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

PTS Managed Services Limited in Hong Kong is seeking a Procurement Officer to source from local and international suppliers, prepare quotations, and create POs. You will monitor orders, coordinate deliveries, and maintain documentation to support procurement and project activities.

Ideal candidates have 1–3 years in procurement or related roles, strong Excel and data management skills, and fluency in English and Cantonese with Mandarin proficiency.

Qualifications

• Excellent written and spoken English and Cantonese are essential; working proficiency in Mandarin is required.
• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Operations Management, Finance, or related disciplines.

Responsibilities

• Source from local and international suppliers to obtain quotations and achieve competitive pricing and delivery terms.
• Prepare customer quotations and renewal proposals for the Sales team.
• Create and process Purchase Orders (POs) through procurement systems and vendor portals.
• Monitor order status, backorders, and shipment schedules to ensure timely delivery.
• Coordinate product deliveries, logistics arrangements, and proof-of-delivery documentation.
• Track procurement milestones and provide delivery updates to internal and external stakeholders.
• Assist in scheduling deliveries, installations, smart-hands services, and project-related logistics activities.
• Coordinate payment-related matters with the Finance team.
• Maintain accurate procurement, project, and operational documentation.
• Prepare commercial documents, reports, renewal documentation, and related administrative paperwork.
• Update internal systems, procurement records, and operational trackers.
• Provide general administrative and operational support to management and business units.
• Maintain procurement, renewal, and project trackers to ensure information remains accurate and up to date.
• Maintain strong relationships with distributors, manufacturers, and service providers.
• Assist in maintaining vendor qualification records and partnership requirements.

Skills

English proficiency

Cantonese proficiency

Mandarin proficiency

MS Office

Education

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Operations Management, Finance, or related disciplines

Tools

ERP systems

CRM systems

Inventory management software

Job description

PTS Managed Services Limited in Hong Kong is seeking a Procurement Officer to source from local and international suppliers, prepare quotations, and create POs. You will monitor orders, coordinate deliveries, and maintain documentation to support procurement and project activities.

Ideal candidates have 1–3 years in procurement or related roles, strong Excel and data management skills, and fluency in English and Cantonese with Mandarin proficiency.