Part-Time Executive Assistant

Accuray; Hong Kong; On-site; HKD 152,000 - 165,000; Full time

Job summary

Accuray in Hong Kong is seeking an experienced executive assistant to support the General Manager, Asia Pacific. The role involves handling confidential information, driving SFDC initiatives, and coordinating travel and meetings across APAC.

The candidate should have extensive experience in sales support and office administration, with strong analytical and organizational skills. Multinational exposure is a plus.

Qualifications

• 10+ years of experience as Sales Support Admin and several years as Sales Analyst.
• 5 years of experience in Office Administration.
• Ability to multi-task in a fast-paced environment with close attention to detail.
• Strong analytical, critical thinking and problem-solving skills.
• Advanced proficiency in MS Office and Workday.

Responsibilities

• Drives SFDC adoption, quality of SFDC records, and business transition initiatives in APAC.
• Provides analytic SFDC reports for budgets, forecasts, and commercial plans.
• Defines SFDC improvements, customizes the platform, and implements changes.
• Supports testing and implementation of solutions.
• Coordinates submission of legal documents and supports contract renewal procedures.
• Provides travel arrangement support and manages APAC travel schedules.
• Manages sales-related meetings (planning, scheduling, minutes).
• Office administration: manages supplies, liaises with vendors, and files leave records.

Skills

Sales support

Sales Analyst

Office Administration

MS Office

Workday

Analytical skills

Attention to detail

Multi-tasking

Cross-team collaboration

Self-motivated

Can-do attitude

Problem solving

Job description

Provides executive assistant support to the General Manager, Asia Pacific.

The individual works with confidential information and exhibits a high degree of trustworthiness. The position requires an individual that is resourceful and can work autonomously, take initiative and demonstrate excellent follow-through.

• REPORTING LINE:
• To President & General Manager, Asia Pacific

2.ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Drives SFDC-adoption, quality of SFDC-records and business transition initiatives in APAC.
• Provides analytic SFDC-reports in the context of APAC’s budgets, forecasts, and commercial operational plans.
• Works with stakeholders to define SFDC-system improvements, customizes the platform aiming for optimized utilization and implements changes.
• Supports testing and implementation of solutions.
• Responsible for down-stream adoption of new SFDC capabilities of stakeholders and takes care of upstream need-analysis based on facts, figures, and observations and global directions.
• Coordinates submission of legal documents (authorization letters, etc.).
• Supports contract renewal procedure for sales channels.
• Assists with change management and business transition initiatives.
• Provides travel arrangement support (flight booking, hotel booking, airport pickup, visa application, etc.).
• Maintains periodic overview of APAC team member’s travel schedules.
• Manges sales-related virtual and in-person meetings in APAC (planning, scheduling, coordinating, supporting, meeting minutes, etc.).[SY2]

Office Administration support (25%)

• Manages office supplies
• Liaises and coordinates with external vendors (courier service providers, utility providers, office maintenance, storage facility vendor, service of office equipment), verifies monthly bills and negotiates/discusses with vendors contract renewals whenever necessary
• Maintains office master key records
• Updates the Leave Record and file the Leave Request forms

REQUIRED QUALIFICATIONS:

Required:

• At least 10 years’ job experience as Sales Support Admin and several years as Sales Analyst.
• 5 years’ experience in Office Administration
• Ability to multi-task and prioritization in a fast-paced environment with close attention to detail, accuracy and timeliness.
• Critical thinking, analytical skills, and problem-solving attitude.
• Organizational skills with strong ability to prioritize tasks and assignments.
• Advanced experiences with following software applications:
• MS Office
• Workday
• Excellent team-player including cross-departmental collaboration.
• Self-motivated, innovative, able to accomplish tasks with minimal direction and supervision.
• Can do attitude where no task is too small.

Preferred:

• Having successfully worked in a multinational, corporate setting including matrix organisations.

Salary : HKD 110-120 per hour

All information received will be kept strictly confidential and used for recruitment purposes only.