Operations Management - Settlement (Asso/AVP/VP)

Charterhouse Partnership; Hong Kong; On-site; HKD 420,000 - 720,000; Full time

Job summary

Charterhouse Partnership is seeking Settlement professionals for a leading financial institution's Back Office team in Hong Kong. The role covers post-trade processing across securities and cash settlements, reconciliations, tax reporting, and regulatory duties, with emphasis on accuracy and controls.

You will handle day-to-day operations, monitor risk, manage stakeholders, and, for AVP/VP levels, supervise teams and drive process improvements.

Qualifications

• Bachelor's degree in Finance, Business, Economics, Accounting, or a related discipline.
• Experience in securities operations, post-trade processing, settlements, clearing, reconciliations or back-office operations.
• Strong analytical and organizational skills with the ability to manage competing priorities.
• Fluent in English and Mandarin; written Chinese is an advantage.

Responsibilities

• Support the execution and oversight of post-trade operations across securities and cash settlement, clearing, payment controls, reconciliations, static data maintenance, tax reporting, regulatory reporting, and primary market support activities.
• Ensure timely and accurate processing of transactions across multiple markets and infrastructures.
• Monitor settlement activities and work closely with brokers, custodians, clearing houses, exchanges, and counterparties to resolve trade exceptions and settlement issues.
• Provide operational support across a broad range of financial products, including equities, fixed income, OTC derivatives, listed derivatives, structured products, primary market transactions, and virtual assets where applicable.
• Execute and maintain operational controls across core back-office processes; investigate and resolve trade breaks and reconciliation discrepancies.
• Support FATCA, CRS and other regulatory/tax reporting; maintain records and data quality.
• Partner with Front Office, Finance, Risk, Compliance and Technology to resolve issues and support business initiatives; contribute to process reviews and automation.

Skills

Stakeholder management

Analytical skills

Communication skills

English language

Mandarin language

Education

Bachelor's degree in Finance, Business, Economics, Accounting, or related discipline

Job description

Our client, a leading financial institution, is seeking Settlement professionals to join its Back Office team. The role is responsible for supporting and managing post-trade operations across multiple asset classes and markets, ensuring efficient transaction processing, robust operational controls, and high-quality service delivery.

Depending on experience and seniority, the successful candidate will be involved in day-to-day operational processing, oversight of critical controls, stakeholder management, process improvement initiatives, and team leadership responsibilities.

Key Responsibilities

Post-Trade Operations

• Support the execution and oversight of post-trade operations across securities and cash settlement, clearing, payment controls, reconciliations, static data maintenance, tax reporting, regulatory reporting, and primary market support activities.
• Ensure timely and accurate processing of transactions across multiple markets and infrastructures.
• Monitor settlement activities and work closely with brokers, custodians, clearing houses, exchanges, and counterparties to resolve trade exceptions and settlement issues.

Product & Business Support

• Provide operational support across a broad range of financial products, including:
  • Equities
  • Fixed Income
  • OTC Derivatives
  • Listed Derivatives
  • Structured Products
  • Primary Market Transactions
  • Virtual Assets (where applicable)
• Support institutional, private wealth, and retail business activities.

Risk & Controls

• Execute and maintain operational controls across core back-office processes.
• Investigate and resolve trade breaks, reconciliation discrepancies, operational incidents, and client-impacting issues.
• Escalate issues appropriately and contribute to root cause analysis and remediation efforts.
• Monitor operational metrics, including settlement efficiency, reconciliation exceptions, aged breaks, and key risk indicators.

Regulatory & Tax Reporting

• Support the preparation and completion of FATCA, CRS, and other regulatory and tax reporting requirements.
• Ensure operational records, data quality, and supporting documentation are maintained in accordance with internal policies and regulatory standards.

Stakeholder Management

• Partner with Front Office, Finance, Risk, Compliance, Technology teams, and external counterparties to resolve operational issues and support business initiatives.
• Collaborate with internal stakeholders to enhance service delivery and operational effectiveness.

Change & Transformation

• Participate in new business initiatives, product launches, system implementations, market-driven regulatory changes, and operational enhancement projects.
• Support process reviews, automation initiatives, workflow improvements, and operating model optimization.
• Contribute to user acceptance testing (UAT), procedure updates, and operational readiness activities.

Leadership & Team Development

• Provide guidance and support to junior team members where appropriate.
• Contribute to knowledge sharing, training, and team development initiatives.
• For more senior hires (AVP/VP level), supervise team activities, manage escalations, and support departmental leadership responsibilities.

Requirements

• Bachelor's degree in Finance, Business, Economics, Accounting, or a related discipline.
• Relevant experience in securities operations, post-trade processing, settlements, clearing, reconciliations, or back-office operations within banking, brokerage, wealth management, or capital markets environments.
  • Associate: 3-5 years
  • AVP: 5-8 years
  • VP: 8+ years
• Sound understanding of securities and cash settlement processes across multiple markets.
• Product knowledge covering one or more of the following asset classes:
  • Equities
  • Fixed Income
  • OTC Derivatives
  • Listed Derivatives
  • Structured Products
  • Virtual Assets
• Familiarity with operational risk and control frameworks, incident management, and issue escalation processes.
• Knowledge of FATCA, CRS, and regulatory reporting requirements would be advantageous.
• Experience in system implementations, process improvement, automation initiatives, or operational transformation projects is a plus.
• Strong analytical, problem-solving, and organizational skills with the ability to manage competing priorities.
• Excellent communication and stakeholder management skills.
• Fluent in English and Mandarin; proficiency in written Chinese is an advantage.