Operations Management– Back Office –VP

Huatai International Financial Holdings Company Limited; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Huatai International Financial Holdings Company Limited is seeking a seasoned professional for a senior role in back office operations based in Hong Kong. The ideal candidate will support the Head of Back Office in managing daily operations across various services, including settlement, reconciliation, and regulatory reporting.

With a minimum of 10 years in post-trade operations, you will oversee end-to-end processes and lead junior staff, ensuring timely and efficient service delivery. Fluency in English and Mandarin is essential.

Qualifications

• Minimum 10 years of relevant experience in post-trade / back office operations.
• Solid product knowledge spanning OTC derivatives and structured products.
• Proven track record in managing operational risk and controls.
• Strong familiarity with FATCA/CRS and regulatory reporting requirements.
• Experience leading platform build-outs and process redesign.

Responsibilities

• Support daily operations function across various financial services.
• Oversee end-to-end post-trade processes and settlement.
• Act as a senior escalation point for operational issues.
• Drive workflow enhancements and process standardization.
• Lead, coach, and develop junior team members.

Skills

Post-trade operations experience

Securities and cash settlement

Operational risk management

Stakeholder management

People leadership

Analytical skills

Fluency in English and Mandarin

Education

Bachelor’s degree in Finance, Business, Economics, Accounting

Job description

Job Description

• Support the Head of Back Office in managing the daily operations function across settlement and clearing, payment controls, static data, reconciliation, tax reporting, regulatory reporting, and syndicate support, ensuring consistent and timely service delivery across all supported businesses.
• Oversee end-to-end post-trade processes across multiple markets and infrastructures, ensuring timely and accurate securities and cash settlement, break resolution, exception management, and close coordination with brokers, prime brokers, custodians, global custodians, exchanges, and clearing houses.
• Provide operational support across a broad range of products and client segments, including OTC derivatives, structured and vanilla products, listed derivatives, cash securities, virtual assets, and primary market transactions supporting institutional, private wealth, and retail businesses.
• Act as a senior escalation point for operational incidents, failed trades, client-impacting issues, and cross-functional breaks, ensuring timely remediation and appropriate communication with key stakeholders.
• Take ownership of first-line controls across the VP’s BAU coverage, including control execution, issue identification, escalation, incident management, and remediation of operational risk and control gaps.
• Ensure FATCA/CRS and other applicable tax reporting and regulatory reporting obligations relevant to the supported operational domains are completed accurately and on time, and that underlying operational data, records, and process controls are robust and fit for purpose.
• Monitor daily Key Risk Indicators (KRI), aged breaks, settlement efficiency, reconciliation exceptions, and operational risk indicators, and upscale emerging themes, resourcing pressures, and control concerns to the Team Head in a timely manner.
• Partner closely with Front Office, Business Units, Finance, Risk, Compliance, Technology, and external counterparties to resolve issues, support new initiatives, and strengthen the end-to-end operating model.
• Support new business initiatives, new product launches, and market change implementation by ensuring operational readiness, procedure updates, control design, capacity planning, and successful integration into BAU.
• Drive workflow enhancements, automation opportunities, and process standardization to improve scalability, control, and service quality, while challenging existing practices and aligning with market best practice.
• Lead, coach, and develop junior team members, providing day-to-day oversight, guidance, and performance management to build a resilient and high-performing operations team.
• Deputize for the Head of Back Office where required, including representing the function in governance forums, project discussions, and senior stakeholder meetings.

Qualifications

• Minimum 10 years of relevant experience in post-trade / back office operations, with strong exposure to securities and cash settlement, clearing, and reconciliation across multiple markets.
• Solid product knowledge spanning OTC derivatives, structured products, listed derivatives, cash equities and fixed income, and experience supporting primary market activities; exposure to virtual assets is highly preferred.
• Proven track record in managing first-line operational risk and controls, including incident management, escalation and remediation.
• Strong familiarity with FATCA/CRS and other regulatory and tax reporting requirements relevant to settlement and back office operations.
• Demonstrated experience in leading or contributing to platform build-outs, system implementations, UAT, and process redesign, with a focus on automation and control enhancement.
• Excellent stakeholder management skills, with the ability to partner effectively with Front Office, Finance, Risk, Compliance, Technology, and external counterparties in a fast-paced environment.
• Strong people leadership capabilities, including experience supervising, coaching, and developing junior staff, and building a resilient, high-performing team.
• Highly organized, with strong analytical, problem-solving, and decision-making skills, and the ability to manage multiple priorities under tight timelines.
• Bachelor’s degree in Finance, Business, Economics, Accounting, or a related discipline.
• Fluent English and Mandarin are essential; proficiency in written Chinese is an advantage.