Office Operations & Admin Coordinator

One IBC Limited; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

One IBC Limited in Hong Kong seeks an organized office administrator to greet visitors, answer calls, and handle inquiries with professionalism. The role involves mail distribution, filing systems, and occasional off-site deliveries to other departments.

You will maintain confidential records, coordinate meetings, and manage office equipment while supporting daily operations and internal communications.

Responsibilities

• Greeting and directing visitors, answering phone inquiries and responding complaints in a courteous, professional manner
• Sorting and distributing incoming mails and prepare outgoing mails (envelopes, packages, etc.)
• Occasionally traveling off-site to deliver reports or files to other departments (CR / IRD etc.) if necessary
• Maintain filing, database systems, and inventories
• Ensuring the confidentiality and security of files and filing on paper or systems
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Operating office equipment such as photocopiers and fax machines and other equipment if necessary
• Other duties as assigned

Job description

One IBC Limited in Hong Kong seeks an organized office administrator to greet visitors, answer calls, and handle inquiries with professionalism. The role involves mail distribution, filing systems, and occasional off-site deliveries to other departments.

You will maintain confidential records, coordinate meetings, and manage office equipment while supporting daily operations and internal communications.