Music School Secretary & Administrative Coordinator

The Hong Kong Academy for Performing Arts; Hong Kong; On-site; HKD 312,000 - 424,000; Full time

Job summary

The Hong Kong Academy for Performing Arts (HKAPA) seeks a diligent Secretary (Music) to provide comprehensive secretarial and administrative support to the Dean and the School of Music in Hong Kong. You will manage diaries, coordinate meetings, handle communications with staff, students and visiting artists, and assist in student-related administration.

Requirements include a recognised degree and relevant experience in secretarial or office support, preferably in tertiary education or arts.

Qualifications

• Degree or equivalent qualification in a relevant field.
• Experience in secretarial/administrative support preferred in tertiary education or arts.
• Excellent written and spoken English and Chinese (Putonghua).

Responsibilities

• Provide secretarial and administrative support to the Dean and School of Music.
• Manage diary, coordinate meetings, and handle correspondence and records.
• Communicate with academic staff, students, visiting artists and external organisations.
• Support programme, assessment and student-record administration.
• Organise School activities, performances, masterclasses, conferences and events.
• Coordinate travel, accommodation, visas and other logistics for visiting artists.
• Assist in procurement, budgeting and financial processes.
• Serve as secretary to committees, including agendas and minutes.
• Translate and interpret when required and perform other duties as assigned.

Skills

English proficiency

Chinese proficiency

Communication skills

Interpersonal skills

Education

Recognised degree

Tools

Microsoft Office

Chinese word processing

Job description

The Hong Kong Academy for Performing Arts (HKAPA) seeks a diligent Secretary (Music) to provide comprehensive secretarial and administrative support to the Dean and the School of Music in Hong Kong. You will manage diaries, coordinate meetings, handle communications with staff, students and visiting artists, and assist in student-related administration.

Requirements include a recognised degree and relevant experience in secretarial or office support, preferably in tertiary education or arts.