SECRETARY (MUSIC)

The Hong Kong Academy for Performing Arts; Hong Kong; On-site; HKD 312,000 - 424,000; Full time

Job summary

The Hong Kong Academy for Performing Arts (HKAPA) seeks a diligent Secretary (Music) to provide comprehensive secretarial and administrative support to the Dean and the School of Music in Hong Kong. You will manage diaries, coordinate meetings, handle communications with staff, students and visiting artists, and assist in student-related administration.

Requirements include a recognised degree and relevant experience in secretarial or office support, preferably in tertiary education or arts.

Qualifications

• Degree or equivalent qualification in a relevant field.
• Experience in secretarial/administrative support preferred in tertiary education or arts.
• Excellent written and spoken English and Chinese (Putonghua).

Responsibilities

• Provide secretarial and administrative support to the Dean and School of Music.
• Manage diary, coordinate meetings, and handle correspondence and records.
• Communicate with academic staff, students, visiting artists and external organisations.
• Support programme, assessment and student-record administration.
• Organise School activities, performances, masterclasses, conferences and events.
• Coordinate travel, accommodation, visas and other logistics for visiting artists.
• Assist in procurement, budgeting and financial processes.
• Serve as secretary to committees, including agendas and minutes.
• Translate and interpret when required and perform other duties as assigned.

Skills

English proficiency

Chinese proficiency

Communication skills

Interpersonal skills

Education

Recognised degree

Tools

Microsoft Office

Chinese word processing

Job description

In a city renowned for its international outlook and connectivity,The Hong Kong Academy for Performing Arts (HKAPA)plays a unique and influential role in nurturing future generations of performing artists, including performers, practitioners, designers, and technicians. Ranked 10th in the 2026 QS World University Rankings for Performing Arts and 1st in Asia, the Academy and its Schools of Chinese Opera, Dance, Drama, Film & Television, Music, and Theatre & Entertainment Arts form a vibrant centre of practice, production, teaching, and practice-as-research. Its outstanding reputation is reinforced by the quality of its graduates and its partnerships with centres of excellence locally, regionally, and internationally. Through international residencies, visiting artists, and a distinguished alumni network—including some of the most respected professionals in their disciplines—the Academy is committed to training future world-class performers and practitioners.

The Secretary (Music) provides secretarial, administrative and clerical support to the Dean and the School of Music. Reporting to the Dean and the Executive Officer (EO), the appointee supports the effective operation of the School through administrative, communication, co-ordination and event-related functions. The main responsibilities are as follows:

(a) Provide secretarial and administrative support to the Dean, including diary management, meeting co-ordination, correspondence and record-keeping.

(b) Handle enquiries and co-ordinate communication with academic staff, students, visiting artists and external organisations.

(c) Support academic and student-related administration, including programme, assessment and student record matters.

(d) Assist in organising School activities, performances, masterclasses, conferences, meetings and special events.

(e) Co-ordinate travel, accommodation, visa applications and other logistical arrangements for visiting artists and guests.

(f) Provide administrative support for procurement, reimbursement, budget monitoring and other financial processes.

(g) Serve as secretary to committees and meetings, including the preparation of agendas, papers and minutes.

(h) Perform translation and interpretation duties as required.

(i) Carry out any other duties as assigned by the Dean of the School of Music or his/her delegates.

Requirements:

(a) A recognised degree or equivalent qualification.

(b) Relevant experience in secretarial, administrative or office support work, preferably in tertiary education, arts or cultural organisations.

(c) Excellent communication and interpersonal skills.

(d) Good command of written and spoken English and Chinese, including Putonghua.

(e) Proficiency in Microsoft Office applications and Chinese word processing.

(f) Ability to work independently, manage multiple priorities and maintain confidentiality.

TERMS OF APPOINTMENT

Appointment will be on a two-year renewable contract, subject to performance and mutual agreement. A gratuity payment may be granted upon satisfactory completion of the full contract. Fringe benefits include leave, medical, and dental benefits. The starting salary will be commensurate with qualifications and experience.

HKAPA is an equal opportunity employer.

Personal data collected will be used for recruitment-related purposes only.