Manager, Charities (IoP - Overseas Event Management)

Global Sports Jobs Limited; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Benefits offered by this job

Competitive benefits package

Dynamic working environment

Development opportunities

Job summary

The Hong Kong Jockey Club is seeking an events and partnerships professional to support the Charities and Community Division and IoP in planning and delivering high-profile events, seminars, and dialogues at regional and international fora.

You will lead a small team, coordinate travel and logistics for guests from Hong Kong SAR, Mainland China, and overseas, and collaborate with external partners and vendors to produce compelling programmes and publicity materials.

Qualifications

• Bachelor's degree with 5-8 years of relevant experience.
• Detail-oriented, with the ability to manage multiple tasks efficiently.
• Excellent interpersonal and teamwork skills with ability to lead a small team in a fast-paced, multicultural environment.
• Strong communication skills with proficiency in English and Chinese.
• Willingness to undertake business travel as required for event and programme execution.

Responsibilities

• Support Assistant Executives and lead a small team to organise events, seminars, high-level dialogues, fireside chats, and side programmes at major regional and international fora.
• Design and execute the Philanthropic Partners Visit Programme to engage IoP partners through curated visits to Hong Kong and beyond.
• Coordinate travel and logistical arrangements for internal and external guests from HK, Mainland China, and overseas.
• Oversee and manage internal procurement and administrative processes related to event management and publicity materials.
• Collaborate with internal teams, external vendors, partners, and consultants to deliver high-quality events at regional and international platforms.

Skills

Interpersonal skills

Team leadership

Communication skills

Bilingual English/Chinese

Detail oriented

Education

Bachelor's degree

Job description

About the Role

The role sits within the Charities and Community (C&C) Division, which manages strategic planning, grant donations, impactful project initiation, community engagement, and the day-to-day operations of the HKJC Charities Trust. The C&C Division works with the Government, NGOs, and community partners to identify root causes of social issues and address them through innovative approaches and cross-sectoral collaboration. The position supports the Institute of Philanthropy (IoP) in fulfilling its mission as a "think-fund-do" tank and in advancing its Founding Funders' vision to be a world-class charity and community benefactor. It contributes to the development of philanthropic thought leadership and strengthens IoP's presence locally, regionally, and internationally through the effective planning and execution of events, programmes, and stakeholder engagements.

Key Responsibilities

• Support Assistant Executives and lead a small team, in collaboration with external partners and vendors, to organise events, seminars, high-level dialogues, fireside chats, and side programmes at major regional and international fora and multilateral platforms.
• Support Assistant Executives in designing and executing the Philanthropic Partners Visit Programme to engage IoP partners through curated visits to Hong Kong, deepen understanding of IoP's mission and work, and foster collaboration with institutions and partners.
• Coordinate comprehensive travel and logistical arrangements for internal and external guests, delegates, and speakers from Hong Kong SAR, Chinese Mainland, and overseas, including travel, accommodation, transportation, visa requirements, and itinerary planning.
• Oversee and manage internal procurement and administrative processes related to event management, production, travel logistics, and the development of publicity materials.
• Collaborate with internal teams, external vendors, partners, and consultants (local and overseas) to leverage expertise and resources for delivering high-quality events, seminars, high-level dialogues, fireside chats, and side programmes at regional and international platforms
• Fostering synergy through effective cross-team coordination.
• Work closely with the IoP Programme Development and Management Team to provide support on event organisation, business travel, VIP and guest reception, and related communications.
• Undertake additional duties and projects as assigned by the supervisor to support overall team and organisational objectives.

Required Experience & Qualifications

• Bachelor's degree with 5-8 years of relevant experience.
• Detail-oriented, with the ability to manage multiple tasks efficiently.
• Excellent interpersonal and teamwork skills, with the ability to work independently and lead a small team in a fast-paced, multicultural environment.
• Strong communication skills with proficiency in both English and Chinese.
• Passion, strong drive, and professional interest in philanthropy and event management.
• Willingness to undertake business travel as required for event and programme execution.

Preferred Skills

• Experience in international event management and production, the hospitality industry, creative and content development, or other related fields is preferred.

Salary

Competitive salary

Benefits & Perks

• Competitive benefits package
• Dynamic working environment
• Development opportunities

The Application Process

1. Create an account
2. Submit an application

About the Company

The Hong Kong Jockey Club is a world-class racing club founded in 1884 that acts continuously for the betterment of society. It has a unique integrated business model comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.