Officer / Assistant Manager, Charities (Event Administration)

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Job summary

The Hong Kong Jockey Club Charities and Community Division invites applications for a role supporting stakeholder engagement initiatives to enhance the Trust's profile and communicate strategies and impact to community leaders, grantees and partners, reinforcing its position as Hong Kong's leading charitable foundation.

The job supports planning and execution of the Trust's signature events and strengthens engagement with senior members, partners and internal teams, including publicity,

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, or a related discipline.
• 5–8 years of experience in event management, customer relations, or marketing communications.
• Proven experience coordinating event logistics and managing stakeholder relationships.
• Familiarity with the social welfare sector, community services, or philanthropy is preferred.
• Excellent written and communication skills in both Chinese and English.

Responsibilities

• Support the execution of the stakeholder engagement plan by assisting outreach to key groups, including the Club's senior members, community leaders, and grantees.
• Assist in planning and delivering the Trust's signature events (e.g. Philanthropy for Better Cities Forum, Community Day, Charities Spring Luncheon, Scholarships Presentation Ceremony & Dinner), and supporting new initiatives to broaden stakeholder networks.
• Handle and coordinate publicity and acknowledgment matters of grantees and project partners for all BAU and Trust‑Initiated Projects (TIPs).
• Liaise and collaborate with Charities Programme Teams and other internal stakeholders to support the implementation of engagement strategies and programmes.
• Provide support for the Trust's participation and representation in external events such as ceremonies, launch events and seminars.
• Support smooth execution of engagement plans and events by coordinating logistics, preparing materials, monitoring risks, and escalating issues when necessary.
• Participate in and contribute to staff engagement initiatives within the division, promoting a collaborative and inclusive working environment.
• Assist with budget tracking, procurement processes, and daily operational tasks of the team to support effective use of resources.

Skills

Event management

Customer relations

Marketing communications

Chinese-English bilingual

Education

Bachelor's degree in Marketing/Communications/Business Administration

Job description

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Charities and Community (C&C) Division manages strategic planning, grant donations, impactful project initiation, community engagement, and the day-to-day operations of the HKJC Charities Trust. C&C works with the Government, NGOs, and community partners to proactively identify root causes of social issues and address them through innovative approaches and cross-sectoral collaboration.

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

Job description

Job Summary

Support implementation of stakeholder engagement initiatives aimed at enhancing the Trust's profile, which includes assisting with communications on the Trust's strategies and impact to key stakeholders, such as community leaders, grantees, and partners, to reinforce its position as Hong Kong's largest community benefactor and one of the world's leading charitable foundations.

The role supports the planning and execution of the Trust's signature events, contributing to the strengthening of stakeholder relationships and the amplification of the Trust's impact. Additionally, the job holder assists in ongoing efforts to deepen stakeholder engagement in collaboration with senior team members.

The Job

• Support the execution of the stakeholder engagement plan by assisting in outreach to key groups, including the Club's senior members, community leaders, and grantees.
• Assist in planning and delivering the Trust's signature events (e.g. Philanthropy for Better Cities Forum, Community Day, Charities Spring Luncheon, Scholarships Presentation Ceremony & Dinner), as well as supporting new initiatives to broaden stakeholder networks.
• Handle and coordinate publicity and acknowledgement matters of grantees and project partners for all BAU and Trust‑Initiated Projects (TIPs).
• Liaise and collaborate with Charities Programme Teams and other internal stakeholders to support the implementation of engagement strategies and programmes.
• Provide support for the Trust's participation and representation in external events such as ceremonies, launch events and seminars.
• Support smooth execution of engagement plans and events by coordinating logistics, preparing materials, monitoring risks, and escalating issues when necessary.
• Participate in and contribute to staff engagement initiatives within the division, promoting a collaborative and inclusive working environment.
• Assist with budget tracking, procurement processes, and daily operational tasks of the team to support effective use of resources.

About You

• A bachelor's degree in Marketing, Communications, Business Administration, or a related discipline.
• A minimum of 5 to 8 years of relevant experience in event management, customer relations, or marketing communications.
• Proven experience in coordinating event logistics and managing relationships with key stakeholders.
• Familiarity with the social welfare sector, community services, or philanthropy is preferred.
• Excellent written and communication skills in both Chinese and English.

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via @hkjc.org.hk.

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.