Junior IP Administrator (Hong Kong Patent Team)

Marks & Clerk; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Benefits offered by this job

Health insurance

Contributory pension scheme

20 days annual holiday + statutory

Job summary

Marks & Clerk in Hong Kong seeks aJunior IP Administrator to support patent applications from filing to registration. You will liaise with clients, attorneys and third parties while maintaining case data in Inprotech and ensuring deadlines are met.

The role requires familiarity with HKIPD e-filing and a background in administrative or legal secretarial work. Strong communication, IT skills, and attention to detail are essential, with a pro-active, independent team player approach.

Qualifications

• Previous HK patent filing experience preferred
• HKIPD e-filing knowledge is a strong advantage
• Administrative or legal secretarial experience preferred
• Strong written and verbal communication skills
• Attention to detail and pro-active attitude

Responsibilities

• Support the life cycle of HK patent applications from filing to registration
• Communicate with clients, attorneys and third parties
• Maintain the firm's case management system
• Prepare packages for filing with HKIPD or client portals
• Monitor due dates and follow up as required
• Provide administrative document management support
• Training of counterparts
• Adhere to the Firm's quality management systems

Skills

Written communication

Verbal communication

Multitasking

Attention to detail

Work under pressure

Education

Administrative or legal secretarial background

HK patent application knowledge (preferred)

Tools

MS Office

Outlook

Inprotech or similar case management

HKIPD e-filing knowledge

Job description

Help shape the future of intellectual property

Established in 1984, our Hong Kong office is one of the largest and oldest specialist intellectual property practices in Hong Kong. In November 2007, Marks & Clerk merged its business with the Lloyd Wise Group giving the combined firms unparalleled representation and resources in Hong Kong, Mainland China, and South-East Asia.

The Junior IP Administrator will play a pivotal role in supporting clients and attorneys throughout the life cycle of a Hong Kong patent application from filing to registration and beyond. You will communicate directly with clients, attorneys and third parties, maintain the firm’s case management system and proactively work to ensure client requirements and deadlines are met.

Processing incoming communications & instructions to ensure that relevant data is recorded in the firm database (Inprotech).

Creating new cases and name records on Inprotech, then starting or progressing the corresponding workflow.

Monitoring due date/reminder lists, and following up as required.

Preparing packages ready for filing/submission to the Hong Kong Intellectual Property Department (HKIPD) or client portals.

Providing administrative document management support to fee earners such as organising and maintaining electronic case files and drafting correspondence.

Being familiar with client requirements and ensuring they are consistently met.

Generating and forwarding documentation to internal staff and external clients.

Training of counterparts.

Working in compliance with the Firm's quality management systems and policies.

Technical knowledge, professional qualifications and experience

The successful candidate will have:

Previous experience in handling Hong Kong patent applications matters is preferred but not a must

Previous experience in using HKIPDs e-filing system and other patent database(s) is a strong advantage

Administrative or legal secretarial experience preferred

Strong written and verbal communication skills

Good IT skills - including MS Office and Outlook

Experience of a document management system (preferred but not essential)

General IP experience (preferred but not essential)

In addition, the successful candidate will be able to demonstrate:

A self-motivated and pro-active attitude

Having the ability to multitask

A methodical approach with excellent attention to detail

Good organisation and prioritisation skills

Strong written and verbal communication skills

The ability to work under pressure and to tight deadlines

The ability to work independently and as part of a team

Remuneration and benefits

Competitive salary dependent on qualification and experience

20 days' annual holiday, plus statutory holidays

Contributory pension scheme

Health insurance