Legal Secretary - Litigation

Hugill & Ip; Hong Kong; On-site; HKD 156,000 - 257,000; Full time

Job summary

Hugill & Ip is a young, dynamic Hong Kong law firm seeking a Legal Secretary to support the Litigation team. You will handle comprehensive secretarial and administrative tasks, including preparing court documents, filing, and managing diaries and deadlines.

The role requires at least 2 years of legal secretarial experience, familiarity with HK court procedures, and proficiency in Microsoft Office with English and Chinese language skills. Cantonese ability is essential in a fast-paced environment.

Qualifications

• At least 2 years’ legal secretarial experience, preferably in litigation or dispute resolution.
• Familiar with Hong Kong Court procedures, filing requirements and litigation documentation.
• Proficient in Microsoft Office and Chinese and English word processing; Cantonese essential.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Litigation team.
• Prepare, format and proofread court documents, pleadings and hearing bundles.
• Manage lawyers’ diaries, court hearings, meetings, deadlines and limitation dates.
• Arrange court filings and service of legal documents, liaising with courts, counsel, clients and other parties.
• Maintain organised matter files, document-management records and disbursement records.
• Assist with billing, client communications, and other practice-support duties.

Skills

Legal Secretarial Experience

Hong Kong Court Procedures

Bilingual English & Cantonese

Tools

Microsoft Office

Chinese & English Word Processing

Job description

Hugill & Ip is a young, dynamic, independent Hong Kong law firm. Our partners have decades of experience providing bespoke legal advice and exceptional client service to businesses in Hong Kong and internationally.

Our core team comprises partners who are recognised as leaders in the areas of General Litigation, Family, Probate & Trust, Employment & Business Immigration, and Corporate & Commercial. We endeavour to build lasting client relationships based on trust, professionalism and discretion.

We are currently looking for a Legal Secretary to bring their knowledge and expertise to the Litigation practice area of the firm.

Job Description

Providing comprehensive secretarial and administrative support to the Litigation team

Preparing, formatting and proofreading court documents, correspondence, pleadings and hearing bundles

Managing lawyers’ diaries, court hearings, meetings, deadlines and limitation dates

Arranging court filings and service of legal documents, and liaising with courts, counsel, clients and other parties

Maintaining organised electronic and physical matter files, document-management records and disbursement records

Assisting with billing, client communications and other practice-support duties as required

The Successful Applicant will be

At least 2 years’ legal secretarial experience, preferably supporting a litigation or dispute resolution practice

Familiar with Hong Kong Court procedures, filing requirements and litigation documentation

Proficient in Microsoft Office and Chinese and English word processing

Possess a good command of written and spoken English and Chinese; Cantonese is essential

Highly organised, detail-minded and able to manage competing priorities in a fast-paced environment

A mature, proactive and collaborative team player with professional communication skills

All applications will be treated in strict confidence. Personal data collected will be used by Hugill & Ip for recruitment purpose only.