Legal Secretary

Randstad Hong Kong Limited; Hong Kong; Presencial; HKD 300.000 - 420.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Above-Market Remuneration

18 days annual leave

Comprehensive family healthcare

Dental & vision coverage

Life & disability protection

Professional development

Descripción de la vacante

Leading tier-one international law firm in Hong Kong is seeking an experienced Legal Secretary to support a senior IP partner and a dynamic team. You will handle complex calendars, travel itineraries, and document management in a fast-paced, collaborative environment.

To succeed you should have 4–6 years of legal secretarial experience, ideally in an international firm, with English and Cantonese proficiency, strong MS Office skills, and meticulous attention to detail.

Formación

• Minimum 4-6 years of legal secretarial experience, preferably within an international law firm.
• Prior experience supporting Intellectual Property, Technology, or Commercial practice is preferred.
• Excellent command of written and spoken English and Cantonese; Mandarin is a plus.
• Proficient in Microsoft Office and standard legal filing/document management systems.
• Strong organizational skills and ability to multitask under tight deadlines.

Responsabilidades

• Executive Support: Manage complex calendars, meetings, travel itineraries, and expense claims.
• Matter & Document Management: Format and prepare legal documents and filings.
• Billing & Financial Administration: Assist with monthly billing, timesheets, invoicing, and e-billing portals.
• Client & Case File Administration: Open/close files, conduct conflict checks, maintain filing systems.
• Practice Coordination: Liaise with internal teams across offices and with clients, external counsel, and authorities.

Conocimientos

Legal secretarial experience

IP exposure

Multitasking

MS Office suite

Herramientas

Microsoft Word

PowerPoint

Excel

Outlook

Legal practice management systems

Descripción del empleo

A leading tier-one international law firm is seeking an experienced, proactive, and detail-oriented Legal Secretary to join its highly regarded Intellectual Property practice.

In this role, you will provide comprehensive secretarial, administrative, and practice support to a senior partner and their dynamic team. This is an exceptional opportunity to work alongside recognized market leaders in a collaborative, fast-paced, and supportive environment.

Key Responsibilities

Executive Support: Manage complex calendars, schedule internal/external meetings, coordinate multi-jurisdictional travel itineraries, and prepare expense claims.

Matter & Document Management: Format, proofread, and prepare legal documentation, correspondence, presentations, and trademark/patent/data privacy filings in accordance with firm templates and filing standards.

Billing & Financial Administration: Assist with end-to-end monthly billing cycles, timesheet entry, client invoicing, e-billing portals, and payment follow-ups.

Client & Case File Administration: Open and close client files, conduct initial conflict checks, maintain filing systems (physical and electronic), and manage incoming/outgoing communications.

Practice Coordination: Coordinate with internal teams across international offices and liaise professionally with corporate clients, external counsel, and registry authorities.

Requirements

Minimum 4-6 years of legal secretarial experience, preferably gained within an international law firm.

Prior experience supporting an Intellectual Property (IP), Technology, or Commercial practice is strongly preferred.

Excellent command of written and spoken English and Cantonese (Mandarin fluency is an advantage).

Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook) and standard legal practice management/document management systems.

Strong organizational skills, keen attention to detail, and the ability to multitask effectively under tight deadlines.

Discretion and integrity when handling confidential and sensitive matters.

What's On Offer

A professional, inclusive workplace and an exceptional rewards package designed to support the employees and their families:

Above-Market Remuneration: Highly competitive basic salary plus discretionary annual bonus.

Generous Annual Leave: 18 days of paid annual leave per year.

Comprehensive Family Healthcare: Premium medical coverage extending to your spouse and dependent children.

Dental & Vision Coverage: Full diagnostic, preventive, and restorative dental plans.

Life & Disability Protection: Full life insurance and permanent disability coverage.

Professional Development: Ongoing training programs, wellness initiatives,etc.

All applications will be treated in strict confidence and used solely for recruitment purposes.

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