Information Governance Analyst: Records & Data Protection

Sidley Austin (Hong Kong); Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

Sidley Austin (Hong Kong) seeks an Information Governance Analyst to advance the firm’s governance program, focusing on records management, data protection, and process improvements. You will collaborate with Information Security, IT, and various departments to implement controls and enhance efficiency.

The role involves handling electronic records, reporting on disposition progress, and supporting onboarding of new lawyers while ensuring adherence to firm policies and regulatory requirements.

Qualifications

• Bachelor’s degree in a related field or 3+ years in records management or information governance.
• Experience with Microsoft Purview or similar e-discovery tools.
• Advanced knowledge of Microsoft Outlook including PST creation/review.
• Experience with document management systems such as iManage or NetDocuments.
• Knowledge of data storage, migration and data conversion techniques.
• Knowledge of records preservation procedures and lifecycle management.
• Experience with Windows OS and basic network concepts.
• Experience with various storage media and archiving processes.
• Strong communication skills and ability to work with lawyers, staff and IT.
• Knowledge of information governance, information security, and data privacy practices.
• Experience supporting cross-functional technology initiatives.
• Proficiency with MS Office including SharePoint and Outlook.

Responsibilities

• Assist with document hold/preservation orders and collection processes.
• Identify and collect potentially responsive emails and electronic documents.
• Use search/collection tools to identify responsive documents.
• Process electronic records during onboarding of new lawyers or transfer of matters.
• Administer collection, review and release of electronic records for client requests.
• Identify and recommend process improvements for governance workflows.
• Guide practice groups on electronic records management and retention policies.
• Oversee disposition progress for hardcopy records.
• Execute electronic records disposition including email/litigation data per retention policies.
• Identify electronic record risks and develop mitigation plans.
• Support electronic records migration to archival storage.
• Act as liaison between lawyers and IT on electronic records issues.
• Deliver onboarding sessions on records management policies.
• Develop reports on quality/progress of electronic records initiatives.
• Stay updated on industry best practices in information governance and technology.

Skills

Information governance

Records management

Data privacy

Cross-functional collaboration

Documentation and reporting

Education

Bachelor's degree in a related field

Tools

Microsoft Purview

iManage

NetDocuments

Intapp Walls

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)

Job description

Sidley Austin (Hong Kong) seeks an Information Governance Analyst to advance the firm’s governance program, focusing on records management, data protection, and process improvements. You will collaborate with Information Security, IT, and various departments to implement controls and enhance efficiency.

The role involves handling electronic records, reporting on disposition progress, and supporting onboarding of new lawyers while ensuring adherence to firm policies and regulatory requirements.