Information Governance Analyst

Sidley Austin (Hong Kong); Hong Kong; Sur place; HKD 480 000 - 720 000; Plein temps

Résumé du poste

Sidley Austin (Hong Kong) seeks an Information Governance Analyst to advance the firm’s governance program, focusing on records management, data protection, and process improvements. You will collaborate with Information Security, IT, and various departments to implement controls and enhance efficiency.

The role involves handling electronic records, reporting on disposition progress, and supporting onboarding of new lawyers while ensuring adherence to firm policies and regulatory requirements.

Qualifications

• Bachelor’s degree in a related field or 3+ years in records management or information governance.
• Experience with Microsoft Purview or similar e-discovery tools.
• Advanced knowledge of Microsoft Outlook including PST creation/review.
• Experience with document management systems such as iManage or NetDocuments.
• Knowledge of data storage, migration and data conversion techniques.
• Knowledge of records preservation procedures and lifecycle management.
• Experience with Windows OS and basic network concepts.
• Experience with various storage media and archiving processes.
• Strong communication skills and ability to work with lawyers, staff and IT.
• Knowledge of information governance, information security, and data privacy practices.
• Experience supporting cross-functional technology initiatives.
• Proficiency with MS Office including SharePoint and Outlook.

Responsabilités

• Assist with document hold/preservation orders and collection processes.
• Identify and collect potentially responsive emails and electronic documents.
• Use search/collection tools to identify responsive documents.
• Process electronic records during onboarding of new lawyers or transfer of matters.
• Administer collection, review and release of electronic records for client requests.
• Identify and recommend process improvements for governance workflows.
• Guide practice groups on electronic records management and retention policies.
• Oversee disposition progress for hardcopy records.
• Execute electronic records disposition including email/litigation data per retention policies.
• Identify electronic record risks and develop mitigation plans.
• Support electronic records migration to archival storage.
• Act as liaison between lawyers and IT on electronic records issues.
• Deliver onboarding sessions on records management policies.
• Develop reports on quality/progress of electronic records initiatives.
• Stay updated on industry best practices in information governance and technology.

Connaissances

Information governance

Records management

Data privacy

Cross-functional collaboration

Documentation and reporting

Formation

Bachelor's degree in a related field

Outils

Microsoft Purview

iManage

NetDocuments

Intapp Walls

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)

Description du poste

Information Governance Analyst

The Information Governance Analyst supports the Firm’s Information Governance program through the administration and continuous improvement of information governance, records management, and data protection initiatives. Working closely with Information Security, IT, and other stakeholders, the Analyst assists with governance controls, technology implementations, and process improvement efforts.

Duties and Responsibilities

• Assist the Office of General Counsel with the document hold/preservation orders and collection processes.
• Work with applicable lawyers and staff on the identification and collection of potentially responsive email and electronic documents.
• Utilize search and collection tools to facilitate identification and collection of responsive documents
• Process electronic records received in conjunction with the onboarding of new lawyers or the transfer of matters to the Firm
• Administer the process for the collection, review and release of electronic records necessary to comply with file releases associated with client requests.
• Proactively identify and recommend process improvements as appropriate.
• Work with practice groups and Firm administrative departments on guidance for electronic records management and compliance with the Firm’s Records Management Policy
• Oversee and report on the progress of disposition regarding hardcopy records
• Execute process for electronic records disposition including email and litigation support data in response to court-ordered document destruction or implementation of Firm retention policies.
• Identify electronic record management risks and lead the development of action plans to mitigate identified risks
• Provide support and guidance for electronic records migrated from shared drives or other electronic records storage areas to archival storage
• Act as a liaison between lawyers and IT regarding issues of electronic records organization, access, retention and disposition
• Deliver records management onboarding sessions on the Firm’s records management policies and processes for new lawyers
• Develop periodic and ad hoc reports regarding the quality and progress of the electronic records management initiatives
• Stay abreast of industry developments and best practices for information governance, records management, and emerging technologies
• Identify, evaluate and recommend resources and tools

Qualification Requirements

• Bachelor’s degree in a related field, or at least three (3) years of records management, information governance, or IT experience in a professional services environment
• Experience with Microsoft Purview or similar e-discovery tools
• Advanced knowledge of Microsoft Outlook, including .PST creation and review
• Experience with document management systems such as iManage or NetDocuments
• Knowledge of data storage, migration and data conversion techniques
• Knowledge of records preservation procedures, practices, and techniques
• Knowledge of document lifecycle management for both hardcopy and electronic documents
• Working knowledge of Microsoft Windows operating system and basic network functions
• Direct experience working with various forms of storage media
• Strong oral and written communication skills, including presentation skills (MS Visio, MS PowerPoint)
• Occasionally required to position themselves to reach and move objects weighing up to 10 pounds
• Knowledge of information governance, information security, and data privacy procedures, principles, and best practices.
• Experience supporting cross-functional initiatives and technology-related projects.
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint, and Outlook.

Preferred

• Experience with information governance, data privacy, and ethical wall principles and practices.
• Experience with ethical wall applications (e.g., Intapp Walls) for client confidentiality and matter security.
• Familiarity with AI governance and information protection practices for AI-enabled tools.
• Information Governance Professional (IGP) certification.
• Knowledge of data privacy requirements applicable in Hong Kong and the APAC region.

Other Skills and Abilities

• Strong organizational skills and attention to detail
• Good judgment and strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure and manage multiple projects with competing deadlines and priorities

Language Skills

• Ability to read, write and comprehend instructions, correspondence and memos.
• Ability to communicate effectively both verbally and in writing with lawyers, staff, managers, clients and the public.

Physical Demands

While performing the duties of this job, the employee is regularly required to communicate and converse, maintain a stationary position, and move about inside the office. The employee is occasionally required to position themselves to reach and move objects weighing up to 10 pounds.

Work Environment

Professional workplace where business and business casual attire is required. The employee is normally required to work in an office environment where the noise level is usually moderate. Ability to work in a fast-paced and high-pressure environment.

Sidley is an elite global law firm with a known reputation of deploying innovative strategies to achieve powerful results. Our employees are essential to the firm’s ability to deliver the highest quality legal services to our clients. We are always looking for talented, motivated individuals who thrive in a performance-driven culture to join our team. Sidley is an elite global law firm. With approximately 2,300 lawyers and nearly 160 years of experience, we have established a reputation for deploying innovative legal strategies to achieve powerful results for our clients in complex transactional, restructuring, crisis management, investigation, regulatory, and litigation matters. Our perspective and reach are truly global, supported by 21 offices strategically situated in key commercial, regulatory, and financial centers across the world. Our lawyers and business professionals, fluent in more than 75 languages, possess the cultural awareness and cross-border legal acumen needed to bring clarity to a dynamic business landscape.