HR Operations Specialist – International Schools

English Schools Foundation; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

The English Schools Foundation (ESF) is seeking an experienced HR/Administration professional to maintain employee records, support recruitment, and prepare payroll inputs for school-based staff in Hong Kong.

You will coordinate with school teams, handle visa applications for overseas visitors, and act as a liaison for Workday inquiries while ensuring compliance with HK regulations and data protection policies.

Qualifications

• BA (or Diploma) in Business Administration/ Human Resources.
• 3 years of more relevant experience.
• Excellent hands-on experience using Excel and Word.
• Sound administrative and organizing skills.
• Knowledge HRIS software.
• Knowledge of relevant HK Ordinances, eg. Employment, Immigration, Equal Opportunity etc.
• Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Responsibilities

• Maintains HR information including employee personal data, recruitment, leave, etc., to ensure data completeness and accuracy.
• Generates HR reports for school management.
• Acts as primary contact for Workday enquiries within schools.
• Handles travel insurance for school trips.
• Visa application for inviting overseas visitor coming in campus for performance or workshops.
• Prepares payroll information for school-based employees, such as supply teachers, EA and casual staff by entering timesheets and meet monthly payroll cut off dates.
• Coordinates with support staff, teaching staff and School Leadership Team to ensure all relevant data is uploaded.
• Liaises with the ESF HR regarding staff leave records.
• Assists recruiters with advertising, job requisition, scheduling interviews, reference checks and keeping interview records.
• Collect information and documents from new staff for ESF for contract preparation and visa applications.
• Assist with renewals for visa applications for teaching staff.
• Coordinate with ESF HR for renewals of employment contracts of teaching staff and EA.
• Manages HR-related enquiries from colleagues and candidates.
• Complete school surveys as requested by Government departments.
• Performs other duties and assumes accountabilities as apparent or as delegated, including mutually agreed-upon objectives.

Education

BA (or Diploma) in Business Administration/ Human Resources

Tools

HRIS software

Job description

The English Schools Foundation (ESF) is seeking an experienced HR/Administration professional to maintain employee records, support recruitment, and prepare payroll inputs for school-based staff in Hong Kong.

You will coordinate with school teams, handle visa applications for overseas visitors, and act as a liaison for Workday inquiries while ensuring compliance with HK regulations and data protection policies.