Hong Kong Contract & Project Coordinator

Shanghai BSF Human Resources Co., Ltd; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd in Hong Kong is seeking a meticulous Contract & Project Assistant to drive local contract administration, supplier coordination, and project settlements.

You will act as the vital communication bridge between HQ project teams and local HK finance/admin divisions, draft and review contracts, manage quotations and payments, verify progress documents, and maintain a strict audit-ready archive of contracts, quotations and vouchers.

Qualifications

• Education: Bachelor's degree or above (Business Management, Engineering Management, Finance, or related disciplines preferred).
• Experience: 1–5 years of experience in project support, contract administration, sales administration, or general business operations. Experience in Hong Kong import/export trade operations, construction, M&E engineering, or the data center industry is a huge advantage. Enthusiastic fresh graduates are welcome!
• Language Skills: Fluent in Cantonese and Mandarin; professional business English proficiency for handling legal contracts and official documents.
• Core Competencies: Meticulous data validation skills, logical thinking, and strong cross-functional project follow-up capabilities.
• Work Authorization: Legally authorized to work in Hong Kong without visa sponsorship.

Responsibilities

• Assist in drafting and reviewing local business contracts with suppliers and subcontractors, ensuring absolute alignment with HK regulations and internal compliance.
• Maintain active communication with local subcontractors and material suppliers; manage quotation collection and price comparison analysis.
• Verify project progress documents, track invoices, process payment applications, and follow up on accounts receivable.
• Act as the vital communication bridge between the HQ project teams and local HK finance/admin divisions.
• Establish and maintain a traceable archive of contracts, quotations, and payment vouchers for strict audit readiness.

Education

Bachelor's degree or above

Job description

Shanghai BSF Human Resources Co., Ltd in Hong Kong is seeking a meticulous Contract & Project Assistant to drive local contract administration, supplier coordination, and project settlements.

You will act as the vital communication bridge between HQ project teams and local HK finance/admin divisions, draft and review contracts, manage quotations and payments, verify progress documents, and maintain a strict audit-ready archive of contracts, quotations and vouchers.