Hiring Operations Specialist

ActAI; Hong Kong; On-site; HKD 167,000 - 335,000; Full time

Job summary

ActAI is seeking a Recruiting Operations Coordinator to help scale our hiring across markets. You will coordinate interviews, manage candidate communication, and maintain ATS data quality while producing hiring reports.

In a fast-paced environment, you’ll support recruiters and hiring managers, track pipelines, and identify process bottlenecks to improve efficiency and candidate experience.

Qualifications

• Experience in recruiting coordination, talent acquisition, operations, or administrative support.
• Strong organisational and project management skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable working with ATS platforms and spreadsheets.
• High ownership and willingness to take initiative.

Responsibilities

• Coordinate interviews across candidates, interviewers, and hiring teams.
• Manage candidate communication throughout the hiring process.
• Maintain ATS data quality, workflows, and hiring records.
• Track hiring pipelines and ensure timely follow-ups.
• Support recruiter and hiring manager operations.
• Prepare hiring reports, summaries, and recruiting metrics.
• Identify process bottlenecks and recommend improvements.
• Help maintain a high-quality candidate experience.

Skills

Recruiting coordination

Talent acquisition

Operations

Administrative support

Organizational skills

Attention to detail

Communication skills

Project management

Multitasking

Tools

ATS platforms

Spreadsheets

Job description

ActAI is seeking a Recruiting Operations Coordinator to help scale our hiring across markets. You will coordinate interviews, manage candidate communication, and maintain ATS data quality while producing hiring reports.

In a fast-paced environment, you’ll support recruiters and hiring managers, track pipelines, and identify process bottlenecks to improve efficiency and candidate experience.