Head of Fund Operations & Automation

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 1,200,000 - 2,000,000; Full time

Job summary

Randstad Hong Kong Limited is seeking a senior leader to oversee the end-to-end fund operations function across private funds, ETFs, public funds, QFII-related business, and discretionary accounts.

You will establish and enforce a robust fund operations framework, ensure timely reporting and exception handling, and drive automation initiatives across the fund lifecycle. The role requires 10+ years in asset management operations and strong stakeholder management.

Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, or related field.
• 10 years or more in asset management operations, fund administration, fund accounting, or middle-office functions.
• Proven ability to lead and mentor high-performing operational teams.
• Deep knowledge of end-to-end fund workflows across private/public funds, ETFs, QFII, and discretionary accounts.
• Strong relationship management with custodians, fund administrators, auditors, and brokers.
• Excellent communication, organizational, and stakeholder management skills.

Responsibilities

• Lead and oversee end-to-end fund operations across private funds, ETFs, public funds, QFII-related business, and discretionary accounts.
• Establish and continuously improve fund operations framework, control environment, and SOPs.
• Ensure timely and accurate completion of processes, reporting, and exception handling; resolve trade matching issues and settlement failures.
• Manage daily operations including subscriptions/redemptions, cash flow, trade settlement, fee payments, reconciliations, NAV valuation, and position monitoring.
• Supervise system automation initiatives and new fund launches, including test cases, UAT, and implementation support.
• Coordinate with external auditors during annual audits and provide required operational data and documentation.
• Perform KYC/AML reviews during account opening and subscription/redemption processes.
• Manage relationships with custodians, fund administrators, auditors, and other service providers.
• Identify, assess, and mitigate operational risks across the fund lifecycle while ensuring regulatory compliance.
• Drive process standardisation, automation, and continuous improvement for efficiency and scalability.

Skills

Fund Operations

Asset Management

Fund Administration

Fund Accounting

Middle Office

Private Funds

ETFs

QFII

Discretionary Accounts

Education

Bachelor Degree

Job description

Randstad Hong Kong Limited is seeking a senior leader to oversee the end-to-end fund operations function across private funds, ETFs, public funds, QFII-related business, and discretionary accounts.

You will establish and enforce a robust fund operations framework, ensure timely reporting and exception handling, and drive automation initiatives across the fund lifecycle. The role requires 10+ years in asset management operations and strong stakeholder management.