VP, Fund Operations - Asset Management

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 1,200,000 - 2,000,000; Full time

Job summary

Randstad Hong Kong Limited is seeking a senior leader to oversee the end-to-end fund operations function across private funds, ETFs, public funds, QFII-related business, and discretionary accounts.

You will establish and enforce a robust fund operations framework, ensure timely reporting and exception handling, and drive automation initiatives across the fund lifecycle. The role requires 10+ years in asset management operations and strong stakeholder management.

Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, or related field.
• 10 years or more in asset management operations, fund administration, fund accounting, or middle-office functions.
• Proven ability to lead and mentor high-performing operational teams.
• Deep knowledge of end-to-end fund workflows across private/public funds, ETFs, QFII, and discretionary accounts.
• Strong relationship management with custodians, fund administrators, auditors, and brokers.
• Excellent communication, organizational, and stakeholder management skills.

Responsibilities

• Lead and oversee end-to-end fund operations across private funds, ETFs, public funds, QFII-related business, and discretionary accounts.
• Establish and continuously improve fund operations framework, control environment, and SOPs.
• Ensure timely and accurate completion of processes, reporting, and exception handling; resolve trade matching issues and settlement failures.
• Manage daily operations including subscriptions/redemptions, cash flow, trade settlement, fee payments, reconciliations, NAV valuation, and position monitoring.
• Supervise system automation initiatives and new fund launches, including test cases, UAT, and implementation support.
• Coordinate with external auditors during annual audits and provide required operational data and documentation.
• Perform KYC/AML reviews during account opening and subscription/redemption processes.
• Manage relationships with custodians, fund administrators, auditors, and other service providers.
• Identify, assess, and mitigate operational risks across the fund lifecycle while ensuring regulatory compliance.
• Drive process standardisation, automation, and continuous improvement for efficiency and scalability.

Skills

Fund Operations

Asset Management

Fund Administration

Fund Accounting

Middle Office

Private Funds

ETFs

QFII

Discretionary Accounts

Education

Bachelor Degree

Job description

about the company.

You will be joining a highly reputable asset management firm with a strong footprint in the Asian financial market. The organisation prides itself on offering a diverse portfolio of sophisticated investment products, maintaining robust regulatory compliance, and driving continuous innovation in both fund management and operational efficiency.

about the team.

You will lead a dynamic and high-performing fund operations department. The team culture is collaborative and fast-paced, requiring close partnership with investment, trading, risk, and IT divisions. As a leader, you will play a key role in coaching staff, managing performance, and planning succession to build a future-ready workforce.

about the job.

• Lead and oversee the end-to-end fund operations function across private funds, ETFs, public funds, QFII-related business, and Discretionary Account business.
• Establish, maintain, and continuously improve the fund operations framework, control environment, and standard operating procedures.
• Ensure the timely and accurate completion of operational processes, reporting deliverables, and exception handling, including resolving trade matching issues and settlement failures.
• Manage daily operations including subscriptions/redemptions, cash flow management, trade settlement, fee payments, reconciliations, NAV valuation, and position monitoring.
• Supervise system automation initiatives and new fund launches, encompassing test case preparation, UAT, and implementation support.
• Coordinate with external auditors during annual audits, providing required operational data and supporting documentation.
• Perform KYC/AML reviews during account opening and subscription/redemption processes.
• Manage relationships with custodians, fund administrators, auditors, and other external service providers to drive service quality.
• Identify, assess, and mitigate operational risks across the full fund lifecycle while ensuring compliance with applicable regulatory, reporting, and governance requirements.
• Drive process standardisation, automation, and continuous improvement to improve efficiency and scalability.

skills & experiences required.

• Education: Bachelor’s degree or higher in Finance, Accounting, Economics, or a closely related field.
• Industry Experience: A minimum of 10 years of specialized experience in asset management operations, fund administration, fund accounting, or middle-office functions.
• Leadership: Demonstrated success in building, mentoring, and leading high-performing operational teams.
• Product Expertise: Deep technical knowledge of end-to-end operational workflows across private and public funds, ETFs, QFII, and Discretionary Accounts.
• Relationship Management: Proven track record of collaborating with and overseeing external counterparties, including custodians, fund administrators, and brokers.
• Key Competencies: Exceptional communication, organizational, and stakeholder management skills, backed by strong problem-solving capabilities.

key responsibilities

Lead and oversee the end-to-end fund operations function across private funds, ETFs, public funds, QFII-related business, and Discretionary Account business.

experience

10 years

skills

Fund Operations; Asset Management; Fund Administration; Fund Accounting; Middle OfficePrivate Funds ETFs (Exchange Traded Funds) Public Funds QFII (Qualified Foreign Institutional Investor) Discretionary Accounts

qualifications

A minimum of 10 years of specialized experience in asset management operations, fund administration, fund accounting, or middle-office functions.

education

Bachelor Degree