Head of Facilities & Workplace Operations

Novus Precision Partners Limited; Hong Kong; On-site; HKD 900,000 - 1,300,000; Full time

Job summary

Novus Precision Partners Limited in Hong Kong seeks a Head of Facilities & Office Services to lead Administrative Services and Workplace Operations for 40–50 staff. You will shape, build, and execute the workplace strategy across Hong Kong and supervise mainland China locations.

Responsibilities include directing services, vendor relationships, tenancy administration, and budget control; developing teams, ensuring continuity, and driving efficiency with modern tools and processes.

Qualifications

• Degree qualified in business administration, workplace/facilities management, or a comparable discipline.
• Demonstrated senior-level experience in workplace operations and office administration within a large professional services organisation, including team leadership, vendor management, contract negotiation, and project execution.
• Thorough knowledge of office management processes, policies, and operations.
• Fluency in written and spoken English and Chinese.

Responsibilities

• Direct the Administrative Services and Workplace Operations function, encompassing mailroom, meeting room facilities, building services and upkeep, archiving, licensing and company secretarial support, documentation and print production, workspace planning, and office relocations.
• Oversee day-to-day support activities and partner with team leads to design efficient workflows, and assist with scheduling to ensure appropriate coverage and productivity.
• Guide the team in delivering administrative support in partnership with other corporate services functions and ensure information moves smoothly across the organisation.
• Manage fixed assets, including storage facilities, recreational property, company vehicles, and meeting room AV systems.
• Manage tenancy agreements, office fit-outs, upkeep, consumables, and supply inventory and ordering.
• Lead workplace services, including repair and maintenance, contractors, waste/recycling programmes, refurbishments, and event coordination.
• Administer the contract covering print, copy, and scan devices, servicing and support arrangements.
• Handle renewals of insurance policies covering offices, vehicles, and the recreational property.
• Administer the departmental budget and day-to-day expenditure, including sourcing new supplies within budget.
• Hire and develop team members, assign duties, evaluate performance, and build succession pipelines.
• Periodically review and update the organisation's travel policy.
• Lead resilience and continuity planning, policies, and related efforts with other departments to maintain continuity documentation and plans.
• Lead and support workplace and administrative projects such as records disposal, environmental certification, sustainability programmes, and procurement guidelines.
• Ensure activities comply with policies and regulations and stay informed of organisational changes.

Skills

Leadership

Vendor management

Contract negotiation

Project delivery

Stakeholder engagement

Team development

Education

Bachelor's degree in Business Administration or Facilities Management

Tools

MS Office

AI tools

Job description

Novus Precision Partners Limited in Hong Kong seeks a Head of Facilities & Office Services to lead Administrative Services and Workplace Operations for 40–50 staff. You will shape, build, and execute the workplace strategy across Hong Kong and supervise mainland China locations.

Responsibilities include directing services, vendor relationships, tenancy administration, and budget control; developing teams, ensuring continuity, and driving efficiency with modern tools and processes.