Head of Facilities & Administration - Professional Services (1.2M p.a)

Aquis Search Limited; Hong Kong; On-site; HKD 1,080,000 - 1,320,000; Full time

Job summary

Aquis Search Limited in Hong Kong is seeking an experienced Head of Facilities & Administration to lead the facilities management and administrative operations for our professional services team. This strategic role ensures efficient, compliant, and well-maintained environments that support staff and clients.

You will develop strategies, manage budgets, oversee vendor relationships, and lead a team to deliver high standards of health and safety, space planning, and event coordination.

Qualifications

• Proven experience in a facilities management and administration leadership role.
• Strong knowledge of health and safety regulations relevant to Hong Kong.
• Budgets, cost control, and vendor management experience.

Responsibilities

• Develop and implement facilities management strategies aligned with objectives and budget constraints.
• Oversee maintenance, safety, and cleanliness of spaces with regulatory compliance.
• Manage vendor relationships and procurement for facilities services, supplies, and equipment.
• Supervise facilities and administrative staff with training and development.
• Prepare and manage facilities and administration budgets for cost-effectiveness.
• Implement and maintain administrative systems to promote efficiency and standards.
• Ensure statutory compliance with health and safety, building codes, and environmental standards.
• Respond to and resolve facilities/admin issues promptly.
• Coordinate special events, meetings, and conferences for seamless operations.
• Collaborate with leadership to identify opportunities for operational improvements and innovation.

Skills

Facilities management

Leadership

Budget management

Vendor management

Project coordination

Communication

Education

Qualifications in facilities management or business administration

Job description

Head of Facilities & Administration - Professional Services (1.2M p.a)

About the role

We are seeking an experienced Head of Facilities & Administration to join a prestigious Professional Services. In this strategic role, you will be responsible for overseeing all facilities management and administrative operations for our professional services team. You will play a pivotal part in ensuring that our physical environments and operational systems support the delivery of high-quality training services. This position is integral to maintaining the efficiency, compliance, and professional standards of our organisation whilst enabling staff and clients to work effectively in a well-maintained, organised environment.

Key responsibilities

• Develop and implement comprehensive facilities management strategies that align with organisational objectives and budget constraints
• Oversee the maintenance, safety, and cleanliness of all physical spaces, ensuring compliance with health and safety regulations
• Manage vendor relationships and procurement processes for facilities services, supplies, and equipment
• Supervise and support facilities and administrative staff, providing training, performance management, and professional development opportunities
• Prepare and manage facilities and administration budgets, ensuring cost-effectiveness and value for money
• Implement and maintain administrative systems and processes that promote efficiency and professional standards
• Ensure statutory compliance with all relevant regulations, including health and safety, building codes, and environmental standards
• Respond to and resolve facilities and administrative issues in a timely and professional manner
• Coordinate special events, meetings, and conferences to ensure seamless operations
• Work collaboratively with leadership teams to identify opportunities for operational improvements and innovation

What we're looking for

• Proven experience in a facilities management and administration leadership role, ideally professional services / financial services environment
• Strong knowledge of health and safety regulations, building management systems, and compliance requirements relevant to Hong Kong
• Demonstrated experience in budget management, cost control, and vendor management
• Excellent leadership and people management skills, with the ability to motivate and develop team members
• Strong organisational and project management capabilities, with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills, with the ability to liaise effectively with internal stakeholders and external service providers
• Relevant qualifications in facilities management, business administration, or a related discipline are desirable
• Fluency in English and Cantonese is highly advantageous