Global Markets Administrative Specialist

UBS AG; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

UBS is seeking an experienced administrative professional to join the Global Markets team in Hong Kong. You will provide executive and administrative support, manage calendars and travel, and assist with communications and expense processing to ensure smooth daily operations.

The role emphasizes collaboration across offshore colleagues, prioritization, and a professional, people-oriented approach. Strong MS Office skills and multitasking ability are essential for success in a fast-paced, global

Qualifications

• several years of administrative experience in a fast-paced, global environment
• proficient with technology and systems including Microsoft Office
• strong written and verbal communicator, comfortable interacting with colleagues at all levels
• incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)
• highly organized and able to work with limited supervision
• able to work flexible hours, when needed
• always professional (but you have the human touch)

Responsibilities

• manage and maintain calendars, including conference calls, travel and client meetings
• assist with incoming and outgoing communications and coordination of department meetings in Hong Kong and with offshore colleagues
• provide administrative and organisational support, including assistance with expense administration and processing invoices
• assist in staff engagement initiatives

Skills

Calendar management

Communication

Organizational skills

Independent worker

Flexibility

Tools

Microsoft Office

Job description

UBS is seeking an experienced administrative professional to join the Global Markets team in Hong Kong. You will provide executive and administrative support, manage calendars and travel, and assist with communications and expense processing to ensure smooth daily operations.

The role emphasizes collaboration across offshore colleagues, prioritization, and a professional, people-oriented approach. Strong MS Office skills and multitasking ability are essential for success in a fast-paced, global