IB Team Assistant

UBS AG; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

UBS is seeking an experienced administrative professional to join the Global Markets team in Hong Kong. You will provide executive and administrative support, manage calendars and travel, and assist with communications and expense processing to ensure smooth daily operations.

The role emphasizes collaboration across offshore colleagues, prioritization, and a professional, people-oriented approach. Strong MS Office skills and multitasking ability are essential for success in a fast-paced, global

Qualifications

• several years of administrative experience in a fast-paced, global environment
• proficient with technology and systems including Microsoft Office
• strong written and verbal communicator, comfortable interacting with colleagues at all levels
• incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)
• highly organized and able to work with limited supervision
• able to work flexible hours, when needed
• always professional (but you have the human touch)

Responsibilities

• manage and maintain calendars, including conference calls, travel and client meetings
• assist with incoming and outgoing communications and coordination of department meetings in Hong Kong and with offshore colleagues
• provide administrative and organisational support, including assistance with expense administration and processing invoices
• assist in staff engagement initiatives

Skills

Calendar management

Communication

Organizational skills

Independent worker

Flexibility

Tools

Microsoft Office

Job description

Business management, administration and support

Investment Bank

Job Reference #

343770BR

City

Hong Kong SAR

Job Type

Full Time

Key responsibilities

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? Do you like to connect with others and collaborate? We’re looking for someone like that who can provide administrative support within Global Markets. Your role will involve

• managing and maintaining calendars, including conference calls, travel and client meetings
• assisting with incoming and outgoing communications and coordination of department meetings in Hong Kong and with offshore colleagues
• providing administrative and organisational support, including assistance with expense administration and processing invoices
• assisting in staff engagement initiatives

The team

You’ll be working in the Solutions Trading team within our Global Markets business in Hong Kong to provide all aspects of executive and administrative assistance for all team members, as required.

Your skills and experience

• several years of administrative experience in a fast-paced, global environment
• proficient with technology and systems including Microsoft Office
• strong written and verbal communicator, comfortable interacting with colleagues at all levels
• incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)
• highly organized and able to work with limited supervision
• able to work flexible hours, when needed
• always professional (but you have the human touch)

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

UBS Business Solutions SA

UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Unlock job insights

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves.