Global Administrative & Facilities Coordinator

DayOne; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

DayOne is seeking an organized administrative professional to support daily operations as part of our growing team in Hong Kong. You will assist with HR and clerical tasks, manage attendance records, arrange travel, and coordinate meetings and events to help DayOne maintain smooth, efficient operations.

Our inclusive culture welcomes those who value accuracy, strong communication, and proactive problem-solving as we work to expand DayOne's data infrastructure leadership globally.

Qualifications

• Experience providing administrative and clerical support.
• Ability to manage attendance files and travel arrangements.
• Experience coordinating meetings and events.
• Excellent courtesy towards visitors.

Responsibilities

• Provide administrative, HR and clerical support, including daily operation, office supplies handling, name card printing, stationery ordering, facilities and equipment repair and maintenance
• General administrative support: maintain and monitor the attendance system, files
• Handle travel arrangement, calendar management and meeting coordination
• Responsible for making conference room reservations and maintaining conference facilities
• Greet visitors, ensuring they are well received and treated with courtesy
• Handle all phone calls, faxes, incoming/outgoing mailings and courier services
• Maintain pantry stock and assist with facilities management
• Coordinate and expedite internal events
• To assist in ad hoc assignments and various events.

Skills

Administrative support

Calendar management

Event coordination

Facilities coordination

Attention to detail

Job description

DayOne is seeking an organized administrative professional to support daily operations as part of our growing team in Hong Kong. You will assist with HR and clerical tasks, manage attendance records, arrange travel, and coordinate meetings and events to help DayOne maintain smooth, efficient operations.

Our inclusive culture welcomes those who value accuracy, strong communication, and proactive problem-solving as we work to expand DayOne's data infrastructure leadership globally.