Funds Operations & Office Lead (12-Month Contract)

Nomura Holdings, Inc.; Hong Kong; On-site; HKD 1,200,000 - 1,800,000; Full time

Job summary

Nomura in Hong Kong is seeking a Business Manager for a 12-month fixed term contract to oversee fund operations, trade processing, NAV calculation and reporting.

You will coordinate with Portfolio Managers, Finance, Legal and Compliance to ensure accurate processing, risk controls and timely delivery of reports. The role also covers office management, vendor coordination, budgeting, and leadership of an administrative team.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business or a related discipline.
• Minimum of 5 years of direct experience in fund operations, middle office, or fund administration within an asset management firm
• Fluency in English, Cantonese and/or Mandarin is mandatory.
• Solid understanding of multi-asset investment products and common fund structures.
• Proven ability to work independently and manage an office.

Responsibilities

• Monitor fund operations: Manage day-to-day fund operational processes including subscriptions, redemptions, distributions, payments, and bank account administration, ensuring accuracy, timeliness, and proper documentation.
• Trade processing: Oversee the complete trade process from execution to settlement for equities, fixed income, and derivatives.
• NAV Calculation and reporting: Oversee daily NAV calculations, prepare performance reporting and financial reporting.
• Reconciliations: Monitor daily and periodic reconciliations of cash, holdings, and transactions.
• Corporation Actions: Monitor and manage corporate actions, proxy voting and other operational events.
• Team coordination: Work closely with Portfolio Managers, Finance, Legal and Compliance to ensure smooth execution and prompt resolution of exceptions.
• Service provider management: Liaise with custodians, fund administrators, nominees, brokers, external auditors and other vendors; coordinate deliverables, follow-ups, and issue resolution with clear tracking and audit trail.
• Fund setup & change events: Support new fund launches, fund amendments/supplement reviews, and operational onboarding including custody and brokerage account opening.
• Operational controls & risk awareness: Maintain strong operational discipline and elevate risks or breaks in a timely manner.
• Process improvement & systems initiatives: Participate in system enhancements and workflow optimization projects, helping standardize recurring processes and improve efficiency.
• Ad hoc tasks: Support additional operational tasks and projects as assigned.
• Office Management: Oversee daily office operations, ensuring seamless workflow and administrative support for all departments.
• Team Leadership: Lead and manage an administrative team, providing clear direction, coaching, and performance management to foster a high-performing and collaborative culture.
• Facilities Management: Coordinate office maintenance, space planning, and workplace safety initiatives in collaboration with relevant stakeholders.
• Reporting and Compliance: Prepare and present management reports related to office operations, ensuring compliance with policies and procedures.
• Budgeting: Manage office budgets, track expenses, and identify cost-saving opportunities without compromising service quality.
• Stakeholder Management: Build and maintain strong relationships with external vendors, particularly in the areas of security, cleaning, and facility services, ensuring service quality and compliance with contractual terms.
• Policy Development: Develop and implement administrative policies and procedures to improve operational efficiency and service delivery.
• Communication: Serve as a primary point of contact for both internal and external stakeholders, demonstrating outstanding articulation and communication skills.
• Management support: Support senior management with reporting, planning, and execution of strategic administrative initiatives.

Skills

Fluency in English, Cantonese and/or |

Strong communication and stakeholder |

Detail-oriented and well-organized

Education

Bachelor’s degree in Finance, Accounting, Business or a related discipline

Job description

Nomura in Hong Kong is seeking a Business Manager for a 12-month fixed term contract to oversee fund operations, trade processing, NAV calculation and reporting.

You will coordinate with Portfolio Managers, Finance, Legal and Compliance to ensure accurate processing, risk controls and timely delivery of reports. The role also covers office management, vendor coordination, budgeting, and leadership of an administrative team.