Fund Operation Associate

First Shanghai Investments Ltd; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Benefits offered by this job

5 days work

Year-end bonus

Medical insurance

Job summary

First Shanghai Investment Management (HK) Limited is seeking highly driven individuals to grow with the company. The role covers NAV calculation, fund accounting, investor subscriptions/redemptions, reporting, and daily fund operations in Hong Kong.

Ideal candidates have 2–5 years in fund administration or related fields, strong analytical skills, and fluency in Chinese and English. The position includes a competitive package and opportunities in a dynamic asset management environment.

Qualifications

• Bachelor’s degree or above in Finance, Accounting, Economics, or related disciplines.
• 2–5 years of relevant experience in fund administration, fund accounting, audit, or asset management operations (hedge funds/private equity preferred).
• Analytical and multitasking skills.
• Proficient in Chinese and English (spoken and written).

Responsibilities

• NAV and valuation of daily/monthly fund assets and investor shares.
• Daily cash, trade, and position reconciliations with Prime Brokers and Custodians; investigate breaks.
• Maintain fund ledgers, prepare financial statements and investor reports; assist auditors.
• Process investor subscriptions/redemptions and calculate fund fees.
• Draft investor reports, newsletters, pitch decks, and other marketing materials.
• Coordinate daily fund operations including fund launches, expenses, and cash flow projections.
• Handle new account openings and client onboarding; perform KYC/AML checks.
• Serve as primary contact with Trustees, Custodians, Fund Administrators, Brokers, and Auditors; liaise with PMs, Legal, Compliance, Risk, and Finance teams.
• Perform ad-hoc tasks as assigned.

Skills

Analytical abilities

Multitasking

Self-initiative

Communication and presentation

Education

Bachelor’s degree in Finance/Accounting/Economics

Tools

MS Word

Excel

AI tools

Job description

Our subsidiary First Shanghai Investment Management (HK) Limited is looking for highly driven individuals who are motivated to grow and excel with the company.

Job Responsibilities:

• Net Asset Value (NAV) & Valuation: Responsible for daily/monthly fund asset valuations, accurately calculating Net Asset Value (NAV) and investor shares.
• Trade & Portfolio Reconciliation: Perform daily cash, trade, and position reconciliations with Prime Brokers (PBs) and Custodians, ensuring timely investigation and resolution of any breaks.
• Fund Accounting & Reporting: Maintain fund general ledgers, prepare financial statements, P&L reports, and various regulatory or customized investor reports; assist external auditors in completing annual audit processes.
• Investor Servicing & Transfer Agency: Process investor subscriptions and redemptions, and calculate applicable fund fees.
• Investor Reporting & Marketing Materials: Draft and prepare investor reports, monthly/quarterly newsletters, pitch decks, and other promotional marketing materials.
• Daily Fund Operations: Perform daily fund operations, including prepare materials for new fund launches, verifying fund expenses, performance fees, management fees, trailer fees, etc; monitor cash movements, prepare cash flow projections and manage daily liquidity.
• Account Opening & Client Onboarding: Handle new account opening and client onboarding; perform KYC and AML checks, ongoing customer due diligence reviews, EDD and name screening, etc.
• Stakeholder Liaison: Act as the primary contact point for external parties, including Trustees/Custodians, Fund Administrators, Brokers and Auditors to support fund setup, operations, and transaction execution; liaise with Portfolio Managers, Legal & Compliance, Risk Management and Finance teams to ensure smooth operations.
• Perform ad-hoc tasks as assigned.

Job Specification:

• Bachelor’s degree or above in Finance, Accounting, Economics, or related disciplines.
• 2–5 years of relevant experience in fund administration, fund accounting, audit, or asset management operations (prior experience with hedge funds, private equity funds is highly preferred).
• Analytical and multitasking skills,
• Self-initiated, analytical indeed, and able to handle multi-tasks under tight schedule.
• Good collaborative teamwork spirit.
• Good communication and presentation skills with excellent command of Chinese and English (both spoken and written).
• Proficient in AI tools and computer applications (MS Word, Excel).

We offer attractive package including 5 days work, Year-end bonus and medical insurance to the right candidate.