Front Desk & Admin Coordinator — International School

Korean International School; Hong Kong; On-site; HKD 2,009,000 - 2,812,000; Full time

Job summary

Korean International School (KIS) in Hong Kong is seeking a warm, organized Receptionist & Administrative Assistant to be the first point of contact for parents, students, staff and visitors, and to support daily office operations.

You will handle phone calls, mail, attendance records, data entry, and routine documents, while maintaining a professional reception area and collaborating with operation teams. English, Cantonese and Mandarin proficiency is required with Korean a plus.

Qualifications

• Previous experience in an administrative role, preferably in an educational or international setting.
• Familiarity with student attendance systems or administrative software is a plus.
• Language Skills: Proficiency in English, Cantonese and Mandarin is a MUST (Korean is an advantage).
• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Drive Suite applications (Docs, Sheets, Slides)
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with people.
• Interpersonal Skills: Friendly, approachable, and customer-oriented; able to handle inquiries and requests with patience and professionalism.
• Organizational Skills: Strong multitasking, time management, and problem-solving abilities; detail-oriented and able to prioritize tasks effectively.
• Work Ethic: Responsible, stable, punctual, and able to work independently or as part of a team.
• Eligibility: Must be legally eligible to work in Hong Kong.

Responsibilities

• Front Desk & Reception: serve as first contact for parents, students, staff, and visitors.
• Operate the school’s main telephone system, answering calls and transferring messages.
• Sort and distribute daily mail/faxes; coordinate couriers and deliveries.
• Respond to inquiries via email, phone, or in person in a timely and professional manner.
• Maintain a clean, professional front reception area and prepare meeting rooms.
• Monitor and order office stationery and general supplies.
• Manage pupil attendance records and report absences or early departures.
• Assist with basic data entry, scanning, photocopying, filing, and routine documents.
• Provide clerical support to the operation teams.

Skills

English

Cantonese

Mandarin

Tools

Microsoft Office

Google Drive

Job description

Korean International School (KIS) in Hong Kong is seeking a warm, organized Receptionist & Administrative Assistant to be the first point of contact for parents, students, staff and visitors, and to support daily office operations.

You will handle phone calls, mail, attendance records, data entry, and routine documents, while maintaining a professional reception area and collaborating with operation teams. English, Cantonese and Mandarin proficiency is required with Korean a plus.