Administrative Secretary for Upper Primary Office

Hong Kong International School; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Hong Kong International School (HKIS) is seeking an Administrative Assistant to provide vital support to the Upper Primary Associate Principal and Executive Secretary. You will assist parents, students and faculty, manage inquiries, and coordinate curriculum needs and purchases.

The role includes budgeting assistance, event coordination, and calendar management, with responsibilities across purchasing, facilities, and supervision duties. A 10.5‑month work schedule applies.

Qualifications

• 3 years of relevant administrative experience.
• Completed secondary education and secretarial training or equivalent experience.
• Proficiency in Microsoft Office; comfortable with internet applications.
• Fluent in English; Cantonese/Mandarin a plus for interactions with parents and staff.

Responsibilities

• Provide secretarial and administrative support to the UP Associate Principal and Executive Assistant.
• Support for parents, students and faculty and handle general enquiries.
• Liaise with faculty on classroom and curriculum needs; coordinate summer work with Facilities Management.
• Assist with purchasing and budget preparation; coordinate curriculum book orders.
• Coordinate community building activities and school events.
• Maintain UP online calendar and facilities bookings.
• Support supervision duties of students during recess and lunch.
• Undertake other duties to strengthen department operations; 10.5‑month schedule.

Skills

Microsoft Office

Apple programs

Communication

English fluency

Chinese language (Cantonese/Mandarin)

Teamwork

Multitasking

Time management

Education

Secondary education

Secretarial training or relevant experience

Tools

Microsoft Office Suite

Internet applications

Job description

Hong Kong International School (HKIS) is seeking an Administrative Assistant to provide vital support to the Upper Primary Associate Principal and Executive Secretary. You will assist parents, students and faculty, manage inquiries, and coordinate curriculum needs and purchases.

The role includes budgeting assistance, event coordination, and calendar management, with responsibilities across purchasing, facilities, and supervision duties. A 10.5‑month work schedule applies.