Finance & Operations Executive

Capiteq; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Capiteq, a technology management services firm, seeks a Finance & Operations Executive (IT Procurement) to support internal operations and manage procurement lifecycle for hardware, software, and services across Singapore and Hong Kong. You will coordinate with IT teams in both jurisdictions and ensure timely payments and accurate records.

The role combines finance, HR, and office management with hands-on IT purchasing, vendor negotiations, payroll inputs, and regulatory compliance.

Qualifications

• 2–3 years in finance/ops or office management
• Experience at IT distributor/reseller with IT products knowledge
• Proficient in QuickBooks Online and full bookkeeping cycle
• Procurement experience across hardware, software licences, SaaS
• Familiar with PO processes, vendor management, and asset tracking
• Knowledge of Singapore MOM and HK MPF legal requirements
• Strong numeracy and attention to detail

Responsibilities

• Finance and accounting: invoicing, reconciliation, expense tracking; purchase orders, vendor invoices, payment runs; month-end close support; budgeting and reporting.
• IT procurement: source, evaluate, and procure IT hardware, software licences, and SaaS subscriptions; manage quotes and approvals; maintain vendor relationships; track renewals and licenses.
• HR administration: onboarding/offboarding, employee records, leave tracking, payroll inputs coordination, CPF/MPF compliance.
• Office management: oversee daily operations, office supplies, contracts, vendor accounts; ensure compliance with procedures.

Skills

Strong numeracy

Organised

Communication skills

Discretion

Ownership

Tools

QuickBooks Online

Job description

Finance & Operations Executive (IT Procurement)

About Capiteq

Capiteq is a technology management services firm providing CTO advisory, cybersecurity, and managed IT services to fund managers and family offices across Singapore and Hong Kong. Our clients operate in regulated financial markets, and we help them align their technology and operations to best practice. We run a lean, high-standards team where ownership and discretion matter.

Role Overview

A dual-function role combining finance, HR, and office management with a strong emphasis on IT procurement. You will support Capiteq's internal operations and work closely with IT teams across Singapore and Hong Kong to manage the full procurement lifecycle for hardware, software, and services. A background at an IT distributor, reseller, or managed services business is essential, as is familiarity with IT products, licensing, and vendors.

Key Responsibilities

Finance and Accounting

• Manage day-to-day bookkeeping in QuickBooks Online, including invoicing, reconciliation, and expense tracking
• Prepare and process purchase orders, vendor invoices, and payment runs
• Maintain accurate financial records and support month-end close activities
• Assist with budgeting, cost tracking, and financial reporting for internal and client-facing engagements

IT Procurement

• Source, evaluate, and procure IT hardware, software licences, and SaaS subscriptions
• Obtain and compare vendor quotes; manage approval workflows and purchase authorisations
• Maintain vendor relationships and negotiate pricing where applicable
• Track software licence renewals, warranties, and support contracts
• Manage the IT asset register, including hardware inventory, assignment records, and disposal tracking
• Coordinate with IT teams in Singapore and Hong Kong to fulfil procurement requests accurately and on time

HR Administration

• Support onboarding and offboarding, including documentation and equipment coordination
• Maintain employee records and HR administration across both jurisdictions
• Administer leave requests, approvals, and balance tracking for Singapore and Hong Kong headcount
• Manage sickness absence recording, return-to-work documentation, and escalation where required
• Support payroll inputs, coordinating leave and absence data with the Accounts Manager
• Ensure compliance with CPF obligations (Singapore) and MPF requirements (Hong Kong)
• Employee Visa applications/Recruitment
• Shift Management of Employees

Office Management

• Oversee day-to-day office operations and facilities management
• Manage office supplies, service contracts, and vendor accounts
• Ensure compliance with operational policies and internal administrative procedures

Requirements

• 2 to 3 years' experience in a combined finance, operations, or office management role
• Experience at an IT distributor, reseller, or managed services business, with working familiarity with IT products, licensing, and vendors
• Proficient in QuickBooks Online; able to manage the full bookkeeping cycle independently
• Demonstrable IT procurement experience across hardware, software licences, and SaaS
• Familiar with purchase order processes, vendor management, and IT asset tracking
• Working knowledge of Singapore employment regulations, including MOM requirements and Employment Act compliance
• Familiarity with the Hong Kong Employment Ordinance, MPF contributions, and statutory leave entitlements
• Strong numeracy and attention to detail
• Organised, proactive, and comfortable managing multiple workstreams

Preferred

• Experience with government grant and subsidy applications
• Exposure to SFC-regulated or financial services environments
• Familiarity with IT asset management or ITSM platforms
• Experience working across Singapore and Hong Kong operational contexts

Key Attributes

• High degree of ownership and accountability
• Strong communication skills; able to liaise with technical and non-technical stakeholders
• Discreet in handling sensitive financial, HR, and client data
• Comfortable in a lean, fast-moving environment where priorities can shift