HR Assistant, Talent Acquisition

English Schools Foundation; Hong Kong; On-site; HKD 220,000 - 320,000; Full time

Job summary

The English Schools Foundation (ESF) is seeking an HR professional in Hong Kong to support recruitment operations and HR administration using Workday. The role involves handling job adverts, interview scheduling, reference checks, and pre-employment screening for ESF and ESL schools.

You will maintain HR records, assist induction programs, and collaborate with finance to handle invoice checks. A strong knowledge of HK Employment Ordinance and Microsoft Office is required; permanent HK residency

Qualifications

• Permanent Hong Kong resident or valid work visa to work in Hong Kong.
• Knowledge of the Hong Kong Employment Ordinance and HR admin processes.
• Experience using Workday for recruitment administration is desirable.

Responsibilities

• Respond to general inquiries regarding the recruitment process.
• Manage job adverts and update across different job boards.
• Assist recruiters from scheduling interviews, reference checks, to keeping interview records.
• Support the recruitment process of Supply Teachers and Invigilators for ESF and ESL schools.
• Maintain records and assist the vendor in performing pre-employment screening on all new hires.
• Provide recruitment administration support with Workday.
• Maintain reporting datasets within Workday to drive key decision-making pertaining to recruitment.
• Build and maintain requisitions within Workday.
• Assist and coordinate the New Teacher and Support Staff Induction.
• Assist with invoice checking and liaise with finance teams accordingly.
• Maintain and update HR profiles, database, etc.

Skills

Diversity collaboration

Independent work

Administrative procedures

Tools

Workday

MS Word

MS Excel

MS Outlook

Job description

Aug 21, 2026

ESF Human Resources is committed to pioneering and setting people best practices and trends in the areas of Talent Attraction, Employee Engagement, Data Analytics, Total Rewards, Artificial Intelligence and other unique HR projects.

Our recent implementation of Workday as our HR system has created a position on our team, and we invite HR professionals who are committed to bringing new ideas and unique experience. By joining our team, you will grow as an HR professional and gain firsthand experience, training, and knowledge of the latest HR technology.

Main Accountabilities

Recruitment

Respond to general inquiries regarding the recruitment process.

Manage job adverts and update across different job boards

Assist recruiters from scheduling interviews, reference checks, to keeping interview records

Support the recruitment process of Supply Teachers and Invigilators for ESF and ESL schools

Maintain records and assist the vendor in performing pre-employment screening on all new hires

Recruitment System

Provide recruitment administration support with Workday

Maintain reporting datasets within Workday to drive key decision-making pertaining to recruitment

Build and maintain requisitions within Workday

Other HR Duties

Assist and coordinate the New Teacher and Support Staff Induction

Assist with invoice checking and liaise with finance teams accordingly

Maintain and update HR profiles, database, etc.

Requirement

Abilities

Ability to work with diverse groups and cultures

Ability to understand semi-complex administrative procedures

Ability to work independently to meet deadlines in a timely manner

Knowledge

Knowledge of the Hong Kong Employment Ordinance

Knowledge of PC in a Microsoft environment, including MS Word, Excel and Outlook

Strong data/Excel skills are advantageous

Knowledge of Workday systems highly desirable

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries, please contact Karen Ng @ 37622653 or Email: [e-mail]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk

About the Team

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/ .

The English Schools Foundation is Hong Kong's largest provider of English-medium education, serving 18,000 students in 22 schools with a commitment to excellence.

Education Administration Programs Health and Human Services Government Administration

12/F, Island Place Tower, 510 King's Road, North Point, Hong Kong, HK