Facilities Coordinator: Operations & Vendor Liaison

CBRE Asia Pacific; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

CBRE Asia Pacific is seeking a Facilities Coordinator in Hong Kong to support clients, vendors, and contractors in completing facility tasks and work orders. You will contribute to operations across the asset set and assist Property Managers with repairs and investment plans.

Day-to-day duties include handling inquiries, coordinating with landlords and service providers, collecting reports, filing documents, and ensuring adherence to procedures and reporting formats under supervision.

Qualifications

• High School Diploma or GED (or equivalent) with up to 2 years of experience.
• Ability to follow basic work routines and standards in applying work.
• Clear communication to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills including percentages, discounts and markups.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and memos, asking clarifying questions when needed.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Apply existing procedures to solve straightforward problems with limited discretion.
• Contribute to defined duties and tasks described by processes under supervision.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Follow basic work routines

Education

High School Diploma or GED

Tools

Microsoft Office suite

Job description

CBRE Asia Pacific is seeking a Facilities Coordinator in Hong Kong to support clients, vendors, and contractors in completing facility tasks and work orders. You will contribute to operations across the asset set and assist Property Managers with repairs and investment plans.

Day-to-day duties include handling inquiries, coordinating with landlords and service providers, collecting reports, filing documents, and ensuring adherence to procedures and reporting formats under supervision.