Facilities Coordinator

CBRE Asia Pacific; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

CBRE Asia Pacific is seeking a Facilities Coordinator in Hong Kong to support clients, vendors, and contractors in completing facility tasks and work orders. You will contribute to operations across the asset set and assist Property Managers with repairs and investment plans.

Day-to-day duties include handling inquiries, coordinating with landlords and service providers, collecting reports, filing documents, and ensuring adherence to procedures and reporting formats under supervision.

Qualifications

• High School Diploma or GED (or equivalent) with up to 2 years of experience.
• Ability to follow basic work routines and standards in applying work.
• Clear communication to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills including percentages, discounts and markups.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and memos, asking clarifying questions when needed.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Apply existing procedures to solve straightforward problems with limited discretion.
• Contribute to defined duties and tasks described by processes under supervision.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Follow basic work routines

Education

High School Diploma or GED

Tools

Microsoft Office suite

Job description

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Service line: GWS Segment

Location(s): Hong Kong - Hong Kong

Role type: Full-time