Facilities Coordinator - Global Law Firm - Up to 35K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Benefits offered by this job

Performance bonus

20.5 days of annual leave.

Medical insurance.

OT pay

Job summary

Michael Page (Hong Kong) seeks a proactive Facilities Coordinator to manage front-of-house operations, events and daily office services in a bustling professional environment. You will coordinate reception, bookings, catering, and vendor relationships to ensure a seamless workplace.

Ideal candidates have a diploma or degree with 3+ years in facilities or office operations, and strong English and Chinese communication skills for interactions with clients and stakeholders.

Qualifications

• Diploma or degree required with at least 3 years of facilities, office administration, reception, hospitality or workplace operations experience.
• Excellent written and spoken English and Chinese with professional interaction skills.
• Experience coordinating office facilities, reception, meetings, events and workplace operations in a corporate/professional services environment.

Responsibilities

• Act as the first point of contact at reception, ensuring a professional front-of-house experience for visitors, clients and internal stakeholders.
• Coordinate day-to-day operations of the office including facilities management, workplace services, maintenance and vendor management.
• Oversee meeting room bookings, visitor arrangements, catering and office logistics for a seamless workplace experience.
• Monitor workplace standards and service quality, identify issues and ensure timely resolution.
• Support office moves and coordination of workplace resources and facilities.
• Plan and coordinate internal and external events, including staff activities, client events, seminars and corporate functions.
• Work with vendors, contractors and building management to maintain high service standards.
• Take ownership of operational issues, make judgements, prioritise across support functions and contribute to continuous improvements.

Skills

Reception experience

Facilities coordination

Vendor management

Education

Diploma or degree

Job description

• Join a leading international law firm
• Highly stable and long-standing team

About Our Client

Our client is a well-established international professional services organisation with a strong presence across key global markets. Known for its collaborative culture and long-standing reputation, the firm offers employees a stable platform, excellent benefits, and the opportunity to work within a sophisticated corporate environment.

Job Description

As a Facilities Coordinator, your main responsibilities will include:

• Acting as the first point of contact at the reception area, ensuring a professional front-of-house experience for visitors, clients, and internal stakeholders.
• Coordinating the day-to-day operations of the office, including facilities management, workplace services, maintenance, repairs, and vendor management.
• Overseeing meeting room bookings, visitor arrangements, catering, and office logistics to maintain a seamless workplace experience.
• Monitoring workplace standards and service quality, proactively identifying issues and ensuring they are resolved efficiently.
• Supporting office moves and the coordination of workplace resources and facilities.
• Planning and coordinating internal and external events, including staff activities, client events, seminars, and corporate functions.
• Working with vendors, contractors, building management, and internal stakeholders to ensure smooth office operations and high service standards.
• Taking ownership of operational issues, making sound judgement calls, allocating priorities across support functions, and contributing to continuous improvements within the workplace environment.

The Successful Applicant

A successful Facilities Coordinator should have:

• Diploma or degree qualification, with at least 3 years of experience in facilities, office administration, reception, hospitality, or workplace operations.
• Excellent written and spoken English and Chinese, with the confidence to interact professionally with clients, visitors, senior stakeholders, and external vendors.
• Strong experience coordinating office facilities, reception services, meetings, events, and workplace operations in a corporate or professional services environment.
• A hands-on, service-oriented approach, with the ability to work at reception while overseeing broader facilities and office operations responsibilities.
• Strong organisational and multitasking skills, with the ability to manage competing priorities and resolve issues efficiently in a fast-paced environment.
• Quick-thinking and proactive, with sound judgement and the confidence to make day-to-day operational decisions independently.
• Excellent stakeholder and vendor management skills, with a proven ability to coordinate multiple parties and see tasks through to completion.
• Professional, detail-oriented, and adaptable, with a collaborative mindset and willingness to support occasional events outside normal office hours when required.

What's on Offer

• Performance bonus
• 20.5 days of annual leave.
• Medical insurance.
• OT pay