Export and Import Executive (Trading, can WFH)

Manpower Group; Hong Kong; Hybrid; HKD 240,000 - 360,000; Full time

Benefits offered by this job

WFH policy

Flexible working hours

Job summary

Manpower Group Hong Kong is seeking an import/export documentation specialist responsible for managing the full cycle of trade documents, coordinating with suppliers, banks and offices in Hong Kong and UAE to ensure timely preparation, submission and payment processing.

Candidates should have 1–3 years in import/export documentation, familiarity with L/C, B/L, invoices, and be fluent in English and Chinese.

Qualifications

• Familiar with common trade documents (L/C, B/L, invoices, packing lists, certificates of origin)
• Fluent in written and spoken English and Chinese
• Detail-oriented and organized, able to work under tight deadlines
• Proficient in MS Office (Excel, Word, Outlook)
• Strong communication and coordination with banks, suppliers and overseas offices

Responsibilities

• Manage the full cycle of import/export trade documentation.
• Coordinate with suppliers, banks and internal offices (HK and UAE) to prepare, submit and follow up documents, and oversee payments to suppliers.
• Liaise with the bank to process export documents and obtain courier numbers.
• Track export document delivery to customers and follow up on payment; coordinate with banks for payment release to suppliers.
• Coordinate with HK consultant for signatures as needed.
• Coordinate with UAE office for guidance on import/export documentation.

Skills

Communication

Coordination

Attention to detail

Pressure management

Education

Diploma or above in Business/Logistics/International Trade

Tools

MS Office

Job description

• WFH policy, flexible working hours
• 3 years of exp. in import/export documentation
• Good command of both English and Chinese

Responsible for managing the full cycle of import and export trade documentation. Coordinate closely with suppliers, banks and internal offices (Hong Kong and UAE) to ensure timely preparation, submission and follow-up of documents, as well as payment processing and release of funds to suppliers.

Key Responsibilities / 主要職責

• Liaise with suppliers to obtain copies of import documents and track courier delivery once documents are provided.
  與供應商聯絡，索取進口文件副本，並跟進文件快遞追蹤。
• Collect import documents from the bank, or from the MEI office when documents are couriered directly to the company’s registered office.
  從銀行領取進口文件；如文件直接快遞至公司註冊辦事處，則從MEI辦事處領取。
• Prepare export documents promptly upon receipt of import document copies and keep them readily available.
  收到進口文件副本後，即時準備出口文件，並保持隨時可用狀態。
• Submit export documents to the bank in a timely manner, given that shipments are predominantly from China to Bangladesh and sailing time is very short.
  因貨物主要從中國運往孟加拉、航程時間短，須及時向銀行遞交出口文件。
• Liaise with the bank on the processing of export documents and obtain courier numbers for the documents processed by the bank.
  與銀行聯絡處理出口文件，並取得銀行處理後的快遞編號。
• Track the delivery of export documents to customers and follow up on payment; upon payment realisation, work with the bank to release payments to suppliers.
  跟進出口文件送達客戶情況及付款進度；付款兌現後，與銀行協調向供應商發放款項。
• Liaise with the company’s consultant in Hong Kong to obtain required signatures as needed.
  按需要與本港顧問聯絡，取得所需簽名。
• Coordinate with the UAE office, which provides advice, relevant information and instructions on import and export documentation.
  與阿聯酋辦事處保持溝通，就進出口文件事宜接收建議、資訊及指示。

Requirements / 入職要求

• Diploma or above in Business, Logistics, International Trade or related disciplines preferred.
  大專或以上學歷，主修商業、物流、國際貿易或相關學科者優先。
• 1–3 years of experience in import/export documentation, shipping or trade finance (fresh graduates with relevant internship experience will also be considered).
  1–3年進出口文件、船務或貿易融資相關工作經驗（具相關實習經驗的應屆畢業生亦會考慮）。
• Familiar with common trade documents such as Letters of Credit (L/C), Bills of Lading (B/L), commercial invoices, packing lists and Certificates of Origin.
  熟悉常見進出口文件，包括信用證（L/C）、提單（B/L）、商業發票、裝箱單、原產地證書等。
• Good command of written and spoken English and Chinese (Mandarin and/or Cantonese).
  良好中英文書寫及口語能力（普通話及／或粵語）。
• Detail-oriented, organised, able to work under pressure and meet tight deadlines.
  注重細節、處事有條理，能在緊迫時限下準確完成工作。
• Proficient in MS Office (Excel, Word, Outlook).
  熟練使用MS Office（Excel、Word、Outlook）。
• Strong communication and coordination skills; able to work effectively with banks, suppliers and overseas offices.
  具良好溝通及協調能力，能有效與銀行、供應商及海外辦事處合作。