Executive Secretary to Chairman | Multilingual & Discreet

Tung Wah Group of Hospitals; Hong Kong; On-site; HKD 360,000 - 720,000; Full time

Benefits offered by this job

Paid annual leave

Medical services

Dental scheme

Training sponsorships

Job summary

Tung Wah Group of Hospitals in Hong Kong seeks a Personal Secretary to the Chairman to manage schedules, prepare papers, and coordinate logistics for meetings and events. You will handle confidential documents, maintain the filing system, and support attendance tracking for high-level meetings.

The role requires a strong secretarial background and bilingual/multilingual communication skills. The ideal candidate is a F.5 graduate with 4+ years’ secretarial experience, and is biliterate and

Qualifications

• F.5 graduate with 5 HKCEE passes including Chinese Language, English Language and Mathematics.
• At least 4 years’ secretarial experience in a sizeable organization and completed formal secretarial training.
• Biliterate and trilingual in Cantonese, Putonghua and English.

Responsibilities

• Liaise with the Chairman's secretary to maintain the up-to-date appointment schedules and arrange related logistics.
• Collect meeting papers and speeches, and facilitate participation in meetings and events.
• Maintain the Chairman Office filing system and handle confidential correspondence.
• Prepare attendance records for Advisory Board Members, Directors and guests and provide event updates.
• Monitor event attendance, send reminders, and distribute updated information to affected divisions.
• Provide logistics support for meetings and onsite support during Group events.

Skills

Secretarial coordination

Scheduling management

Multilingual communication

Event support

Education

F.5 diploma with 5 HKCEE passes

Job description

Tung Wah Group of Hospitals in Hong Kong seeks a Personal Secretary to the Chairman to manage schedules, prepare papers, and coordinate logistics for meetings and events. You will handle confidential documents, maintain the filing system, and support attendance tracking for high-level meetings.

The role requires a strong secretarial background and bilingual/multilingual communication skills. The ideal candidate is a F.5 graduate with 4+ years’ secretarial experience, and is biliterate and