Executive Secretary

Leadingnation; Hong Kong; On-site; HKD 450,000 - 630,000; Full time

Benefits offered by this job

Competitive salary & benefits

Flexible working options

Wellbeing support

Learning culture

Inclusive organization

Job summary

Standard Chartered in Hong Kong is seeking an organized Executive Secretary to support the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the leadership team. You will manage complex diaries, coordinate meetings, arrange travel, and handle confidential documents with discretion.

This role involves preparing reports, supporting events, onboarding and IT requests, and liaising with internal teams to ensure smooth operations.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 5-8 years' experience in executive support or administrative management.
• Strong organisational and multitasking capabilities.
• Ability to handle sensitive information with professionalism.
• Experience supporting senior executives.

Responsibilities

• Provide executive and administrative support to leadership.
• Manage complex diary scheduling and meeting logistics.
• Coordinate travel arrangements with approved agencies.
• Prepare and review reports in line with policies.
• Support team administration, onboarding/offboarding, procurement and IT requests.
• Handle confidential documents professionally.

Skills

Executive support

Diary management

Travel coordination

Stakeholder engagement

Multitasking

Communication

Languages (English Cantonese Mandarin)

Education

Bachelor's degree

Tools

Microsoft Office Suite

Collaboration tools

Job description

Job Summary

We are seeking a highly organised and proactive Executive Secretary to provide comprehensive administrative support to the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the broader leadership team. The role will be responsible for managing schedules and meetings, coordinating travel and logistics, supporting internal and client events, preparing and reviewing reports in line with bank policies, and assisting with team administration, procurement, IT and system-related requests. The successful candidate will work closely with internal support functions and other teams to ensure smooth day-to-day business operations and effective coordination across the team.

Key Responsibilities

• Provide executive, administrative and business support to the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the broader leadership team.
• Manage complex diary scheduling, meeting coordination, venue booking, meeting setup and related logistics to support effective business operations.
• Coordinate travel arrangements and logistics through approved agencies, ensuring compliance with internal policies and approval requirements.
• Prepare, review and process Gift and Entertainment (G&E) reports, ensuring supporting documents are complete and aligned with the Bank’s policies and procedures.
• Keep team members informed of relevant policy requirements, process updates and compliance expectations related to expenses, travel and administration.
• Support client events, internal meetings, business reviews, town halls and departmental activities, including invitations, coordination and administration.
• Act as a key liaison point with internal stakeholders, support functions and other teams to facilitate smooth coordination and timely follow-up.
• Handle confidential documents, correspondence and sensitive business information in a professional and appropriate manner.
• Support team administration matters including onboarding and offboarding coordination, leave tracking, staff movements, training administration and maintenance of team records.
• Manage administrative processes including IT and system access requests, procurement approvals, invoice processing, office supplies, facilities matters and ad hoc tasks as required.

Ideal Candidate

• Bachelor's degree or equivalent practical experience
• 5-8 years' experience in executive support, team coordination or administrative management, preferably within banking, financial services or a multinational corporate environment
• Strong organisational, prioritisation and multitasking capabilities
• Demonstrate professionalism and able to handle sensitive matters in a tactful manner
• Able and willing to work under tight schedule and delivery requirements
• Demonstrated experience supporting senior executives and leadership teams
• Strong team player with interpersonal skills to deal with all levels
• Good communicator with fluency in Cantonese, English and Mandarin
• Proficiency in Microsoft Office Suite and collaboration tools

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together We

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What We Offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.