Executive Secretary

Frontier Financial Group Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

Frontier Financial Group Limited, based in Hong Kong, is seeking an experienced Executive Secretary to support the Chairman and oversee daily office operations. The role includes coordinating meetings, managing supplies, and liaising with vendors in a fast-paced international setting.

The ideal candidate has 5+ years of private company experience, strong confidentiality, and proficient Cantonese, Mandarin and English communication.

Qualifications

• Minimum 5 years of stable work experience in private companies with experience in office operations and as a personal assistant to the boss preferred.
• Strong organizational and adaptability skills with strict confidentiality regarding sensitive information.
• Good command of spoken and written Cantonese, Mandarin and English.

Responsibilities

• Manage overall office administrative work and provide personal assistant support to the Chairman.
• Oversee daily administrative affairs including maintaining office environment, office supplies purchase and coordinating meeting arrangements, liaise with vendors and service providers to ensure smooth office operations.
• Provide full support to the office assistant, assist in visitors greeting and staff catering services.
• Responsible for monitoring staff punctuality and maintain HR attendance and leave records.
• Possess the ability to handle multiple tasks independently.

Skills

Office administration

Personal assistant

Vendor liaison

Multitasking

Confidentiality

Tools

MS Office

Job description

Frontier Financial Group is a premier financial institution with nearly 20 years. We are dedicated to providing diversified asset allocation and private banking-style services to private enterprises and high-net-worth clients globally. Headquartered at the Hong Kong international financial hub. We look forward to having international talents join our team!

Job Responsibilities:

Manage overall office administrative work and provide personal assistant support to the Chairman.

Oversee daily administrative affairs including maintaining office environment, office supplies purchase and coordinating meeting arrangements, liaise and negotiate with various vendors and service providers to ensure smooth office operations.

Provide full support to the office assistant, assist in visitors greeting and staff catering services.

Responsible for monitoring staff punctuality and maintain HR attendance and leave records.

Possess the ability to handle multiple tasks independently.

Requirements:

Minimum 5 years of stable work experience in private companies with proven experience in office operations and as a personal assistant to the boss is preferred.

Strong organizational and adaptability skills with strict confidentiality regarding sensitive information.

Diligent, hardworking, highly responsible and accountable.

Good command of spoken and written Cantonese, Mandarin and English.

Experience in handling office renovation is a plus.

Unlock job insights

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Frontier Financial Group is a premier financial institution with nearly 20 years. We are dedicated to providing diversified asset allocation and private banking-style services to private enterprises and high-net-worth clients globally. Headquartered at the Hong Kong international financial hub. We look forward to having international talents join our team!

Frontier Financial Group is a premier financial institution with nearly 20 years. We are dedicated to providing diversified asset allocation and private banking-style services to private enterprises and high-net-worth clients globally. Headquartered at the Hong Kong international financial hub. We look forward to having international talents join our team!

What can I earn as an Executive Secretary