Executive Assistant - Officer

Hong Kong Exchanges & Clearing Ltd; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Hong Kong Exchanges & Clearing Ltd is seeking a proactive secretary to support a division head with scheduling, reporting, procurement and team coordination.

You will maintain calendars, prepare reports and presentations, assist with onboarding and logistics, and help manage departmental projects, requiring strong English and Chinese skills and proficient MS Office usage. Attention to detail and the ability to meet deadlines are essential.

Qualifications

• Degree holder in any discipline.
• At least 3 years of relevant administrative experience.
• Strong organizational, detail-oriented, and deadline-driven abilities.
• Excellent English and Chinese language skills (typing).

Responsibilities

• Provide secretarial and general administrative support for Operations.
• Maintain departmental calendars and arrange meetings and conferences.
• Manage departmental purchase requests, including preparing orders and submitting payment settlements.
• Assist with HR tasks such as onboarding and seating logistics.
• Prepare reports, presentations, and other documents as required.
• Coordinate and assist with departmental projects, including research and data collection.
• Undertake special or ad hoc clerical tasks.

Skills

Time management

Attention to detail

Prioritization

Interpersonal skills

Team player

Communication skills

Education

Degree holder

Tools

Microsoft Office

Email systems

Job description

We’re home to Asia's most dynamic and vibrant capital markets.

Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "ToConnect,PromoteandProgressour Markets and the Communities they support for the prosperity of all."

Job Summary

This role provides secretarial and administrative support to a division head, including scheduling, reporting, procurement and team coordination.

Responsibilities

• Provide secretarial and general administrative support for Operations
• Maintain departmental calendars, schedule appointments, meetings and conferences
• Manage departmental purchase requests, including preparing orders and submitting payment settlements
• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.
• Assist in preparing reports, presentations, and other documents as required
• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed
• Undertake special or ad hoc projects and other clerical tasks

Requirements

• Degree holder of any discipline
• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions
• Well-organized, attention to detail, ability to prioritize tasks and meet deadlines
• Good team player, with good interpersonal and communications skills
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and other relevant software applications
• Fluent in English and Chinese (including typing)

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.