Executive & Personal Secretary to CEO

Water Oasis Co Ltd; Hong Kong; On-site; HKD 580,000 - 740,000; Full time

Job summary

Water Oasis Co Ltd is seeking an experienced Executive Assistant to support the Chief Executive. The role involves liaising with senior management, government and business partners, coordinating meetings, preparing agendas and minutes, and ensuring timely follow-ups.

You will manage a complex diary, screen communications, draft polished CEO correspondence, and oversee travel arrangements with attention to detail. Bilingual English/Putonghua skills are essential.

Qualifications

• Degree holder; professional secretarial or business administration qualifications are an advantage.
• Minimum 8 years’ experience in executive support, including at least 3 years directly supporting a CEO/ED/C-level executive, preferably in a listed company or sizeable group.
• Sound knowledge of company secretarial practice, including meeting procedures, minute-taking, statutory filings and governance obligations of listed companies.
• Demonstrates integrity, discretion, composure under pressure and strong communication with stakeholders at all levels.
• Embraces digital transformation and applies AI tools to support daily work.
• Dependable, detail-oriented, able to work independently and adapt to business demands.
• Proficient in English and Chinese (Putonghua) written and spoken; ability to prepare professional correspondence and documents.

Responsibilities

• Liaise between the Chief Executive and stakeholders; arrange meetings, prepare agendas and minutes with follow-ups.
• Screen correspondence, calls and visitors; draft polished communications for the CEO.
• Manage a demanding diary and track actions to closure across departments.
• Coordinate domestic or overseas travel, including itineraries, visas and logistics; prepare briefing notes.
• Handle personal arrangements with discretion; maintain secure filing for sensitive records.
• Support Senior Executive Secretary with office tasks, expenses, invoices and budget tracking.
• Lead special projects from senior management and ensure timely delivery.

Skills

Stakeholder comms

Meeting coordination

Diary management

Travel planning

Executive support

Presentation prep

MS Office

English/Putonghua

Education

Degree in secretarial/business admin

CSQ/Company Secretarial

Tools

Microsoft Office

PowerPoint

Job description

Water Oasis Co Ltd is seeking an experienced Executive Assistant to support the Chief Executive. The role involves liaising with senior management, government and business partners, coordinating meetings, preparing agendas and minutes, and ensuring timely follow-ups.

You will manage a complex diary, screen communications, draft polished CEO correspondence, and oversee travel arrangements with attention to detail. Bilingual English/Putonghua skills are essential.