Executive Operations & Division Support Specialist

CHANEL; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

Chanel Hong Kong seeks a Division Assistant to act as the operational anchor for the division, supporting the General Manager with high-level executive tasks and critical administrative workflows.

You will coordinate calendars, travel logistics, budgeting, and onboarding, while ensuring governance across meetings and communications. The role requires discretion, organization, and proactive problem-solving in a fast-paced luxury retail environment.

Qualifications

• Proven track record providing senior executive support.
• Strong planning, scheduling, and prioritisation abilities.
• Excellent written and verbal communication in English and Chinese an asset.
• Ability to navigate multiple priorities with discretion and proactive problem-solving.

Responsibilities

• Lead end-to-end calendar management for the GM.
• Coordinate budget tracking and business planning materials.
• Prepare executive meeting materials and travel logistics.
• Oversee onboarding and integration for new team members.
• Support governance and timelines for division-wide initiatives.

Skills

Executive Support

Calendar Management

Budget Tracking

Onboarding & HR Coordination

Tools

MS Office (PowerPoint, Word, Excel)

Job description

Chanel Hong Kong seeks a Division Assistant to act as the operational anchor for the division, supporting the General Manager with high-level executive tasks and critical administrative workflows.

You will coordinate calendars, travel logistics, budgeting, and onboarding, while ensuring governance across meetings and communications. The role requires discretion, organization, and proactive problem-solving in a fast-paced luxury retail environment.