Executive Manager - Programme (1-year contract)

The Hong Kong Institution of Engineers; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

The Hong Kong Institution of Engineers is seeking a seasoned Programme and Events Manager to plan, coordinate and manage its activities, programmes and community engagement initiatives, including President's initiatives and major anniversary events. You will develop and execute project plans, timelines and budgets to ensure successful delivery.

The role requires strong stakeholder engagement across internal committees, government departments, partners and schools, with secretarial support to

Qualifications

• Bachelor's degree in a relevant discipline.
• At least 6 years' experience in programme planning or event management.
• Proven experience delivering large-scale events with multi-stakeholder projects.
• Excellent written and spoken Chinese and English.

Responsibilities

• Plan, coordinate and manage the Institution's activities, programmes and community engagement initiatives.
• Develop and execute project plans, timelines and budgets for programmes and events.
• Manage project budgets, procurement and expenditure in line with policies.
• Collaborate with internal committees, government departments, partners, schools and vendors to implement programmes.
• Provide secretarial support to relevant committees and working groups.
• Undertake ad hoc assignments and Institutional initiatives as required.

Skills

Project coordination

Event planning

Budget management

Stakeholder engagement

Bilingual communication (Chinese/EN)

Education

Bachelor's degree in Public Administration, Communications, Public Relations, Event Management, Business Administration or related discipline

Job description

Plan, coordinate and manage the Institution's activities, programmes and community engagement initiatives, including HKIE President's initiatives, the 80th Anniversary activities, and other Institutional events

Develop and execute project plans, timelines, budgets and operational arrangements to ensure the successful delivery of programmes and events

Manage project budgets, financial planning, procurement and expenditure control in compliance with the Institution's policies and procedures

Liaise and collaborate with internal committees, task forces, working groups, government departments, corporate partners, schools, community organisations, vendors and other external stakeholders to facilitate programme implementation

Provide secretarial support to relevant committees/ task forces/ working groups

Undertake other ad hoc assignments and Institutional initiatives as required

Requirements:

Bachelor's degree in Public Administration, Communications, Public Relations, Event Management, Business Administration or a related discipline

At least 6 years of relevant experience in programme planning, event management, corporate communications, stakeholder engagement or related fields, preferably gained in professional bodies, non-profit organisations, educational institutions or public organisations

Proven experience in organising large-scale events, community engagement programmes and multi-stakeholder projects, with strong project management skills and the ability to manage multiple concurrent projects and deliver quality outcomes within tight deadlines

Excellent command of written and spoken Chinese and English

Self-motivated, detail-oriented and capable of working independently, with a strong strategic and analytical mindset and the ability to work under pressure

Willingness to work outside normal office hours, including evenings, weekends and public holidays, when required for programme delivery and event operations

All information provided by applicants will be treated in strict confidence and used only for recruitment purpose. Only shortlisted candidates will be notified. All personal data of unsuccessful applicants will be destroyed after completion of the recruitment exercise.