Executive, IT

NTUC Health Co-operative Ltd; Hong Kong; On-site; HKD 340,000 - 464,000; Full time

Job summary

NTUC Health Co-operative Limited seeks an Executive, IT Administration to strengthen our IT department. You’ll drive end-to-end procurement, document policies, and coordinate committee activities with sharp attention to detail and AI-enabled workflows.

You’ll train teams, create compelling management slides, and continuously seek improvements to speed up operations in a fast-paced environment. You will collaborate across departments to deliver reliable IT services.

Qualifications

• Experience using Google Docs, Sheets, and Slides.
• Active use of AI tools to draft, summarize, automate, and brainstorm solutions.
• Meticulous, well-organized with strong version control and streamlined processes.
• Ability to navigate ambiguity with sound judgment and minimal supervision.
• Thrives in a fast-paced environment with shifting priorities.
• Fast learner and quick to adopt new systems.

Responsibilities

• End-to-end IT procurement management, including purchase requests, vendor coordination, and invoices.
• Development and maintenance of IT policies, SOPs, and TORs for committees.
• Administrative anchor for steering committees—managing agendas, tracking action items, and ensuring momentum.
• Act as IT training coordinator, organizing workshops and upskilling sessions.
• Create high-impact presentation slides for management updates and departmental showcases.
• Identify workflow improvements and automate manual tasks to raise efficiency.

Skills

Google Docs/Sheets/Slides

AI-enabled tooling

Meticulous & organized

Common sense

Fast-paced environment

Fast learner

Tools

Google productivity suites

AI tooling platforms

Job description

Company description:

NTUC Health Co-operative Limited (NTUC Health) is an NTUC enterprise that provides a comprehensive and integrated suite of quality and accessible health and elderly care services to meet the growing needs of families and their dependents. Building on more than five decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home, and home personal care providers in Singapore. We also offer other services for seniors such as active ageing centres, community support for vulnerable seniors, and a sheltered senior group home. In addition, we run a family medicine clinic to cater to the general population.

Job description:

About Us

NTUC Health Co-operative Limited (NTUC Health) is an NTUC enterprise that provides a comprehensive and integrated suite of quality and accessible health and eldercare services to meet the growing needs of families and their dependents. Building on close to three decades of experience and expertise, NTUC Health is among the largest providers of active ageing, senior day care, nursing home, and home personal care services in Singapore. We also serve vulnerable seniors in selected areas in Singapore through Community Case Management Services (CCMS), CREST mental health support, and a sheltered senior group home. In addition, we run a family medicine clinic.

Our purpose is to achieve ‘health for life'; enabling healthy and fulfilling years by being a trusted partner of seniors and their families in our community.

For more information, please visit ntuchealth.sg or follow us on Facebook, Instagram, and LinkedIn.
Services: Senior Day Care | Home Care | Nursing Home | Active Ageing and Senior Fitness | Rehabilitation and Physiotherapy | Family Medicine

Community Support: CCMS (Community Case Management Services) | CREST (Community Resource, Engagement and Support Team) | Henderson Home

Job Description

Are you an administrative powerhouse who thrives on order, efficiency, and the latest technology?

We are seeking a highly organized, tech-savvy, and proactive Executive, IT Administration to join our IT department, reporting to the Head of IT. This is not a standard admin role; we are looking for a "force multiplier"—someone who loves creating structure, enjoys digital "housekeeping," and leverages the latest AI and Google tools to make our team faster and smarter.

If you are a meticulous fast-learner who sees process gaps as opportunities for innovation, we want to hear from you.

What You'll Be Doing:

• Operational Backbone: Manage end-to-end IT procurement processes, including raising purchase requests, vendor coordination, and invoice tracking.

• Documentation Excellence: Lead the development and maintenance of IT policies, Standard Operating Procedures (SOPs), and Terms of Reference (TOR) for committees.

• Committee Coordination: Serve as the administrative anchor for steering committees—managing agendas, tracking action items, and ensuring momentum.

• Learning & Development: Act as the IT training coordinator, organizing workshops and upskilling sessions to keep the team sharp.

• Visual Storytelling: Create high-impact presentation slides for management updates and departmental showcases.

• Continuous Improvement: Proactively identify ways to streamline workflows, automating manual tasks and setting new standards for efficiency.

Qualification

Who You Are:

• Google Productivity Expert: You know your way around Google Docs, Sheets, and Slides better than most.

• AI-Enabled: You actively use AI tools to draft, summarize, automate, and brainstorm solutions. You don't just "do" work; you optimize how it gets done.

• Meticulous & Organized: You enjoy housekeeping (both digital and physical). You get satisfaction from organized folders, clear version control, and streamlined processes.

• High Common Sense: You can navigate ambiguity with sound judgment and minimal supervision.

• Fast-Paced: You thrive in a dynamic environment where priorities shift and speed is a competitive advantage.

• Fast Learner: You pick up new systems and processes effortlessly.