Executive Assistant to Senior Management | Project Admin

Apex Builders Company Limited; Sha Tin; On-site; HKD 180,000 - 360,000; Full time

Job summary

Apex Builders Company Limited, a leading construction provider, seeks a highly organised Personal Assistant for our Shek Mun office in Sha Tin District. You will support senior management with calendar management, documents, travel arrangements, and confidential administration.

The role is full-time and requires excellent English; Cantonese/Mandarin are advantageous. Proficiency in MS Office is essential, and a proactive, discreet approach is valued.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• English proficiency; Cantonese and Mandarin advantageous.
• Proficiency in MS Office and other software applications.
• Discretion and professionalism with confidential information.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for senior management.
• Prepare and maintain documents, reports, and presentations.
• Handle correspondence, emails, and calls professionally.
• Organise filing systems, physical and digital.
• Arrange travel plans and logistics for business trips.
• Manage expense reports and administrative documentation.
• Liaise with internal departments and external stakeholders.
• Provide general administrative support including data entry, copying, and printing.
• Assist with events and project administration as required.
• Maintain confidentiality and handle sensitive information.

Skills

Organisational skills

Time management

Communication skills

MS Office proficiency

Discretion

Team collaboration

Tools

Microsoft Office

MS Office Suite

Job description

Apex Builders Company Limited, a leading construction provider, seeks a highly organised Personal Assistant for our Shek Mun office in Sha Tin District. You will support senior management with calendar management, documents, travel arrangements, and confidential administration.

The role is full-time and requires excellent English; Cantonese/Mandarin are advantageous. Proficiency in MS Office is essential, and a proactive, discreet approach is valued.