Executive Assistant to Senior Executives

Experis; Hong Kong; On-site; HKD 288,000 - 480,000; Full time

Job summary

HSBC is seeking an Executive Assistant to support three senior executives in Hong Kong. The role includes calendar management, travel arrangements, meeting logistics for overseas visits, and processing Travel & Entertainment expenses to keep leaders’ schedules running smoothly.

The ideal candidate will have excellent communication and planning skills, discretion with sensitive information, and strong proficiency in Microsoft Office and Outlook, with a proactive, adaptable mindset.

Qualifications

• Excellent communication and interpersonal skills.
• Cantonese preferred but not required.
• Confidentiality with highly sensitive information.
• Excellent planning and organisational skills.
• Proactive, enthusiastic and self-motivated with a can-do attitude.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Outlook; AI tools.
• Ability to work under pressure and prioritise flexibly.

Responsibilities

• Be responsible for calendar management for 3 senior executives and coordinate meetings.
• Make travel arrangements for the managers.
• Arrange meeting schedules and venues for overseas visitors.
• Process Travel & Entertainment expenses for the managers.
• Desk/room booking for managers and on-site HR event support.
• Arrange team meetings, events and meals as needed.

Skills

Communication

Interpersonal skills

Confidentiality

Planning & Organisation

Proactive attitude

Growth mindset

Pressure handling

Time management

Tools

Microsoft Office

Outlook

AI tools

Job description

HSBC is seeking an Executive Assistant to support three senior executives in Hong Kong. The role includes calendar management, travel arrangements, meeting logistics for overseas visits, and processing Travel & Entertainment expenses to keep leaders’ schedules running smoothly.

The ideal candidate will have excellent communication and planning skills, discretion with sensitive information, and strong proficiency in Microsoft Office and Outlook, with a proactive, adaptable mindset.