Executive Assistant to Chairman: Meetings, Projects & Liaison

Chain Capital Holdings Group Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Chain Capital Holdings Group Limited is seeking a proactive Executive Assistant to support the Chairman with daily administrative tasks and strategic coordination. The role involves managing meetings, travel, and personal affairs while acting as the main communication bridge across departments, partners, and government agencies.

You will collect and analyze market data, assist on major projects, and ensure timely reporting while upholding strict confidentiality and compliance.

Qualifications

• Bachelor's degree or above; Finance, Economics, Accounting or related fields preferred.
• Prior experience at a Hong Kong securities firm highly desirable; experience at leading financial institutions is a must.
• Strong confidentiality, service orientation, and ability to support senior management.
• Familiar with Hong Kong business environment and corporate governance basics.
• Excellent organizational, coordination, and time-management skills; thrives under pressure.
• Proficient in MS Office and mobile apps (WeChat, WhatsApp).
• Fluent in Cantonese and Mandarin; English is desirable.

Responsibilities

• Assist the Chairman with daily administrative and management tasks to ensure smooth operations.
• Coordinate meetings, schedules, business travel, and personal affairs.
• Organize board and senior management meetings, take minutes, follow up on actions.
• Serve as primary communications bridge between the Chairman, departments, partners, and government agencies.
• Collect and analyze data related to markets, industries, and capital projects.
• Support major projects and key clients, ensuring timelines and timely reporting.
• Handle confidential information with strict confidentiality and compliance.
• Participate in negotiations and business receptions as directed.
• Maintain the Chairman's clubhouse daily (tea table, dining, cigar lounge).
• Complete other ad-hoc tasks as assigned.

Skills

Confidentiality

Executive support

Time management

Coordination

Communication

Team collaboration

Education

Bachelor's degree or above (Finance/Economics/Accounting preferred)

Tools

Microsoft Office

WeChat

WhatsApp

Job description

Chain Capital Holdings Group Limited is seeking a proactive Executive Assistant to support the Chairman with daily administrative tasks and strategic coordination. The role involves managing meetings, travel, and personal affairs while acting as the main communication bridge across departments, partners, and government agencies.

You will collect and analyze market data, assist on major projects, and ensure timely reporting while upholding strict confidentiality and compliance.