Executive Assistant to CEO / CIO-Financial industry (Multiple Openings)

Green Lake Executive Search Co. Limited; Hong Kong; On-site; HKD 340,000 - 520,000; Full time

Job summary

Green Lake Executive Search Co. Limited is seeking an Executive Assistant to support our CEO/CIO in a fast-paced financial environment in Hong Kong. You will manage calendars, coordinate travel, and prepare materials for meetings.

The ideal candidate has 1-5 years in financial services, excellent English communication, and proficiency in MS Office. Cantonese or Mandarin is highly preferred, and a Bachelor’s degree is welcome but not mandatory.

Qualifications

• 1–5 years of relevant experience in financial services.
• Fluency in English; Cantonese and/or Mandarin highly preferred.
• Excellent communication, highly detail-oriented, and dependable.
• Bachelor's degree preferred but not mandatory.

Responsibilities

• Manage the CEO/CIO's calendar and schedule meetings.
• Coordinate travel arrangements and internal/external appointments.
• Prepare meeting materials, reports, and data summaries.
• Handle emails, calls, and daily communications with timely follow-up.
• Maintain files, records, and databases with high accuracy.
• Assist with investment documents, due diligence materials, and market research.
• Provide general administrative support and assist with ad-hoc projects.
• Liaise with internal teams and external counterparties professionally.

Skills

Calendar management

Executive support

Communication skills

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Executive Assistant to CEO / CIO-Financial industry (Multiple Openings)

Our clients are looking for a detail-oriented and reliable Executive Assistant to support their CEO/CIO.

Key responsibilities

Manage the CEO/CIO's calendar, schedule meetings, coordinate travel arrangements, and organise internal and external appointments

Prepare meeting materials, reports, presentations, and basic data summaries

Handle emails, phone calls, and daily communications, ensuring timely follow-up on outstanding matters

Maintain files, records, and databases with high accuracy

Assist in compiling investment-related documents, due diligence materials, and market/industry research

Provide general administrative support and assist with ad-hoc projects as required

Liaise with internal teams and external counterparties in a professional manner

About you

1-5 years of relevant experience in financial services (buy-side, sell-side, banking, asset management, or fund administration)

Highly detail-oriented, organised, and dependable

Excellent communication skills; fluency in English is essential, with Cantonese and/or Mandarin highly preferred

Proficient in MS Office

Bachelor's degree preferred but not mandatory

Self-motivated and able to work in a fast-paced environment

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have in the financial services industry?