Executive Assistant I (Finance)

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 312,000 - 513,000; Full time

Job summary

Hospital Authority invites applications for an Executive Assistant I (Finance) in the Hong Kong Island Cluster. The role supports financial operations, budget monitoring, reporting, and data analysis within the Finance Department.

The ideal candidate is a university graduate or diploma holder with relevant experience, proficient in English and Chinese, and skilled in MS Excel and PowerPoint. Ability to work independently under pressure is essential.

Qualifications

• University graduates with working experience, or diploma with relevant experience and required HKCEE/HKDSE marks.
• 1 year of accounting/administration experience is advantageous.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Fluent in written and spoken English and Chinese.
• Self-motivated with strong analytical, interpersonal and communication skills.
• Able to work independently with minimal supervision and under pressure.
• Flexible and capable of handling multiple tasks.

Responsibilities

• Perform checking on medical fee waiving / Samaritan Fund and CCF cases.
• Follow up checking progress and prepare case files for supervisor review.
• Assist in finance & accounting functions: resources planning & management, budget monitoring, and reporting.
• Support monthly financial projection, budget journals and database updates.
• Prepare correspondence and communicate with patients, user departments and staff.
• Compile statistics and assist in data analysis and management reporting.
• Perform other duties as assigned by supervisor.

Education

University degree

Diploma with relevant experience

Tools

MS Excel

MS PowerPoint

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC).

Job Description - Executive Assistant I (Finance) (HKIC202610105)

REF. NO.

Application Deadline: 19 October 2026
Date of Issue : 6 October 2026

Position:

Rank:

Finance Department / Hong Kong Island Cluster (West)

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

• 1. Perform checking on medical fee waiving / Samaritan Fund and CCF cases;
• 2. Follow up checking progress, analyze checking result and prepare case files for review by supervisor;
• 3. Assist in handling finance & accounting functions such as resources planning & management, budget performance monitoring, management reporting, etc;
• 4. Assist in monthly financial projection & analysis, budget journal and database update;
• 5. Prepare correspondence and communicate with patients, user departments, staff and outside parties on their enquiries;
• 6. Compile statistics; assist in comprehensive data analysis and preparation of financial and management reports;
• 7. Perform any other duties as assigned by supervisor.

Entry Requirements:

• 1. University Graduates with working experience; OR
• 2. Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with:
  • (a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR
  • (b) 5 subjects in HKDSE attaining the level specified below:
    • Level 2 in English Language and Chinese Language, and Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

• 1. 1 year of relevant working experience in Accounting/ Administration would be an advantage.
• 2. Good command in both written and spoken English and Chinese.
• 3. Proficiency in Microsoft Office applications, especially in MS Excel and PowerPoint.
• 4. Self-motivated, strong analytical mind, good interpersonal and communication skills.
• 5. Responsible, able to work independently with minimal supervision and under pressure.
• 6. Flexible and able to handle multi-tasks.

Please note that the selected candidate will be offered either contract or fixed terms of appointment for up to 31 March 2028 (Time-limited) depending on his/her existing employment terms.

Location:

Hong Kong West Cluster-Queen Mary Hospital

Job:

Supervisory, Clerical and General (Including EA rank)